Office Administrator

Lancer Scott Ltd.; West of England; On-site; GBP 23,000 - 29,000; Full time

Job summary

Lancer Scott Ltd. in Bristol is seeking an Office Administrator to support the Construction Team with day-to-day operations, coordinating communications, documents, and records, and ensuring smooth office systems.

You will schedule meetings, manage filing both electronic and paper, liaise with suppliers and staff, handle onboarding and company-wide communications, and contribute to business continuity. We offer opportunities for career development and professional growth within a rapidly

Qualifications

• Previous administration or office support experience.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office 365 (Outlook, Word, Excel, Teams).
• Good attention to detail and accuracy.
• Professional and courteous manner with confidentiality.

Responsibilities

• Provide general administrative support across the Construction Team.
• Prepare, format, and distribute correspondence, reports, and documents.
• Maintain accurate electronic and paper filing systems.
• Schedule meetings, appointments, and travel arrangements.
• Monitor and order office supplies and coordinate with Main office Reception.
• Support business continuity and office procedures, e.g. statutory boards.
• Liaise with suppliers, contractors, and service providers and maintain supplier information.
• Maintain data and records for governing bodies and health and safety records.
• Assist with onboarding new employees; update and maintain Company Email Groups.
• Maintain the Asset Register with up-to-date information and data.

Skills

Organisational skills

Time management

Written and verbal communication

Attention to detail

Proactive and flexible

Problem solving

Tools

Microsoft Office 365

Outlook

Word

Excel

Teams

Job description

Why work for us?

Established in 1998 Lancer Scott offers renowned high-quality construction projects and facilities management services. Based in the heart of Bristol we have enjoyed success and significant growth, particularly in the last four years with turnover increasing from £56 million in 2020 to £125 million in 2025.

To ensure our business remains fully supported we are investing into our people strategy and infrastructure to give our employees the tools to perform to the best of their ability. If you would like to join a rapidly expanding business that can offer up good opportunities for career development and professional personal growth,

What will be my core responsibilities?

The Office Administrator is responsible for ensuring the smooth day-to-day operation of the Construction Team by providing administrative support, organisation and coordination of activities. The role involves managing office systems, coordinating communications, maintaining records, supporting staff, and assisting with various business functions to ensure efficient operations.

• Provide general administrative support across the Construction Team.
• Prepare, format, and distribute correspondence, reports, and documents.
• Maintain accurate filing systems, both electronic and paper based.
• Schedule meetings, appointments, and travel arrangements.
• Monitor and order office supplies, stationery, and equipment and coordinate with Main office Reception.
• Support business continuity activity and office procedures e.g. Statutory boards
• Liaise with suppliers, contractors, and service providers and maintain up to date supplier information.
• Maintain accurate data and records for various governing bodies and health and safety records.
• Assist with internal communications and company announcements.
• Assist with onboarding new employees; update and maintain Company Email Groups.
• Maintain the Asset Register with up to date information and data.

What skills and experience do I need to be successful in this role?

• Previous administration or office support experience.
• Excellent organisational and time-management skills, able to juggle multiple priorities.
• Strong written and verbal communication skills, able to liaise comfortably with a range of stakeholders.
• Proficiency in Microsoft Office 365, including Outlook, Word, Excel, and Teams.
• Good attention to detail and accuracy.

Personal Attributes

• Professional and courteous manner and able to maintain confidentiality.
• Proactive and flexible approach and a willingness to help.
• Strong problem-solving skills.

We are an equal opportunities employer committed to creating a diverse and inclusive environment and welcome applications from all suitably qualified candidates.