Office Administrator

Lancer Scott; Bristol; On-site; GBP 21,000 - 27,000; Full time

Job summary

Lancer Scott in Bristol is seeking an Office Administrator to ensure the smooth daily operations of the Construction Team, providing administrative support, coordinating activities, and maintaining records.

The role requires organising meetings, handling correspondence, liaising with suppliers, and assisting onboarding, with a focus on accuracy, confidentiality, and proactive problem-solving in a growing business.

Qualifications

• Experience in administration or office support.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office 365, including Outlook, Word, Excel, and Teams.

Responsibilities

• Provide general administrative support across the Construction Team.
• Prepare, format, and distribute correspondence, reports, and documents.
• Maintain accurate filing systems, both electronic and paper based.
• Schedule meetings, appointments, and travel arrangements.
• Monitor and order office supplies, stationery, and equipment and coordinate with Main office Reception.
• Support business continuity activity and office procedures e.g. Statutory boards.
• Liaise with suppliers, contractors, and service providers and maintain up to date supplier information.
• Maintain accurate data and records for various governing bodies and health and safety records.
• Assist with internal communications and company announcements.
• Assist with onboarding new employees; update and maintain Company Email Groups.
• Maintain the Asset Register with up to date information and data.

Tools

Microsoft Office 365

Job description

Why work for us?

Established in 1998 Lancer Scott offers renowned high-quality construction projects and facilities management services. Based in the heart of Bristol we have enjoyed success and significant growth, particularly in the last four years with turnover increasing from £56 million in 2020 to £125 million in 2025.

To ensure our business remains fully supported we are investing into our people strategy and infrastructure to give our employees the tools to perform to the best of their ability. If you would like to join a rapidly expanding business that can offer up good opportunities for career development and professional personal growth,

What will be my core responsibilities?

The Office Administrator is responsible for ensuring the smooth day-to-day operation of the Construction Team by providing administrative support, organisation and coordination of activities. The role involves managing office systems, coordinating communications, maintaining records, supporting staff, and assisting with various business functions to ensure efficient operations.

• Provide general administrative support across the Construction Team.
• Prepare, format, and distribute correspondence, reports, and documents.
• Maintain accurate filing systems, both electronic and paper based.
• Schedule meetings, appointments, and travel arrangements.
• Monitor and order office supplies, stationery, and equipment and coordinate with Main office Reception.
• Support business continuity activity and office procedures e.g. Statutory boards
• Liaise with suppliers, contractors, and service providers and maintain up to date supplier information.
• Maintain accurate data and records for various governing bodies and health and safety records.
• Assist with internal communications and company announcements.
• Assist with onboarding new employees; update and maintain Company Email Groups.
• Maintain the Asset Register with up to date information and data.

What skills and experience do I need to be successful in this role?

• Previous administration or office support experience.
• Excellent organisational and time-management skills, able to juggle multiple priorities.
• Strong written and verbal communication skills, able to liaise comfortably with a range of stakeholders.
• Proficiency in Microsoft Office 365, including Outlook, Word, Excel, and Teams.
• Good attention to detail and accuracy.

Personal Attributes

• Professional and courteous manner and able to maintain confidentiality.
• Proactive and flexible approach and a willingness to help.
• Strong problem-solving skills.

We are an equal opportunities employer committed to creating a diverse and inclusive environment and welcome applications from all suitably qualified candidates.