Office Administrator

Lancer Scott Holdings Ltd; West of England; On-site; GBP 21,000 - 29,000; Full time

Job summary

Lancer Scott Holdings Ltd is seeking an organised Office Administrator to keep the Construction Team running smoothly and to provide admin support to our Health & Safety Team. You will coordinate activities, manage documents, and handle meetings and travel arrangements to ensure efficient operation.

The ideal candidate has prior administration experience, excellent organisational and time-management skills, a good understanding of Health & Safety compliance, and strong written and verbal

Qualifications

• Previous administration or office support experience.
• Excellent organisational and time-management skills, able to juggle multiple priorities.
• An understanding of Health & Safety legislation and compliance commitments.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office 365, including Outlook, Word, Excel, and Teams.
• Good attention to detail and accuracy.

Responsibilities

• Provide general administrative support across the Construction and Health & Safety Team.
• Prepare, format, and distribute correspondence, reports, and documents.
• Maintain accurate filing systems, both electronic and paper based.
• Schedule meetings, appointments, and travel arrangements.
• Monitor and order office supplies, stationery, and equipment and coordinate with Main office Reception.
• Support business continuity activity and office procedures e.g. Statutory boards
• Liaise with suppliers, contractors, and service providers and maintain up to date supplier information.
• Maintain accurate data and records for various governing bodies and meet health and safety compliance requirements.
• Assist with internal communications and company announcements.
• Assist with onboarding new employees; update and maintain Company Email Groups.
• Maintain the Asset Register with up to date information and data.

Tools

Microsoft Office 365

Organisational skills

Time management

Communication skills

Attention to detail

Health & Safety awareness

Job description

Why work for us?

Established in 1998 Lancer Scott offers renowned high-quality construction projects and facilities management services. Based in the heart of Bristol we have enjoyed success and significant growth, particularly in the last four years with turnover increasing from 56 million in 2020 to 125 million in 2025.

To ensure our business remains fully supported we are investing into our people strategy and infrastructure to give our employees the tools to perform to the best of their ability. If you would like to join a rapidly expanding business that can offer up good opportunities for career development and professional personal growth, you should apply today and lets talk.

What will be my core responsibilities?

The Office Administrator is responsible for ensuring the smooth day-to-day operation of the Construction Team alongside the provision of admin support to our Health & Safety Team. You will organise and coordinate activities and provide support with various business functions ensuring an efficient operation.

• Provide general administrative support across the Construction and Health & Safety Team.
• Prepare, format, and distribute correspondence, reports, and documents.
• Maintain accurate filing systems, both electronic and paper based.
• Schedule meetings, appointments, and travel arrangements.
• Monitor and order office supplies, stationery, and equipment and coordinate with Main office Reception.
• Support business continuity activity and office procedures e.g. Statutory boards
• Liaise with suppliers, contractors, and service providers and maintain up to date supplier information.
• Maintain accurate data and records for various governing bodies and meet health and safety compliance requirements.
• Assist with internal communications and company announcements.
• Assist with onboarding new employees; update and maintain Company Email Groups.
• Maintain the Asset Register with up to date information and data.

What skills and experience do I need to be successful in this role?

• Previous administration or office support experience.
• Excellent organisational and time-management skills, able to juggle multiple priorities.
• An understanding of Health & Safety legislation and compliance commitments.
• Strong written and verbal communication skills, able to liaise comfortably with a range of stakeholders.
• Proficiency in Microsoft Office 365, including Outlook, Word, Excel, and Teams.
• Good attention to detail and accuracy.

Personal Attributes

• Professional and courteous manner and able to maintain confidentiality.
• Proactive and flexible approach and a willingness to help.
• Strong problem-solving skills.

We are an equal opportunities employer committed to creating a diverse and inclusive environment and welcome applications from all suitably qualified candidates.