Office Manager

ENVISAGE RECRUITMENT LIMITED; Luton; On-site; GBP 41,000 - 50,000; Full time

Job summary

ENVISAGE RECRUITMENT LIMITED is seeking an organised Office Manager for a busy construction business in Dunstable. You will oversee the head office’s day-to-day operations, connect head office with sites and senior management, and ensure information and deadlines are clearly communicated.

This hands-on role offers a permanent, full-time contract and the opportunity to own processes, improve systems, and make a tangible difference to how the business operates.

Qualifications

• Organised and proactive with the ability to manage a varied workload.
• Strong administrative abilities and attention to detail.
• Ability to manage competing priorities and meet deadlines.
• Experience handling administrative and compliance documentation, including confidential information.
• Experience in construction site administration or document control is advantageous.
• Experience supporting senior management and coordinating safety/compliance activities would be helpful.

Responsibilities

• Manage day-to-day running of the head office, including facilities and systems.
• Provide direct support to the COO, prepare reports and organise management meetings.
• Coordinate documents between head office and sites, keep records up to date.
• Administer health and safety tasks including fire safety and inductions.
• Maintain document control and assist with policies, audits and ISO procedures.
• Support HR, finance and procurement activities such as onboarding and invoices.

Skills

Organisation

Administrative skills

Prioritisation

Communication

Tools

Microsoft Word

Microsoft Excel

Job description

Office Manager

Location: Dunstable

Salary: Up to £45,000, depending on experience

Contract: Permanent, full-time

Sector: Administration

About the Role

A successful construction business needs more than effective administration it needs someone who can bring organisation, consistency and structure to a busy working environment.

As Office Manager, you will be responsible for the smooth day-to-day operation of the head office, working closely with the COO and providing support across the wider business. You’ll play a key role in connecting head office with construction sites, senior management and external contacts, ensuring information is communicated clearly and important actions, records and deadlines are kept on track.

This is a hands-on position where you’ll have the opportunity to take ownership, improve processes and make a genuine difference to the way the business operates.

What’s on Offer

• Salary of up to £45,000, dependent on experience.
• A permanent, full-time position with responsibility for the effective running of the head office.
• Regular interaction with the COO and senior leadership team, supporting key operational activities.
• A broad and varied role covering administration, construction operations, compliance, HR and procurement support.
• The opportunity to develop and improve existing systems, processes and working practices.
• A central role within a growing construction company, helping to keep teams, information and operations connected.

Key Responsibilities

• Managing the day-to-day running of the head office, including facilities, suppliers, equipment, correspondence and administrative systems.
• Providing direct support to the COO, including preparing reports, spreadsheets and presentations, maintaining action trackers, organising management meetings and following up on key operational tasks.
• Coordinating documentation and information between head office and construction sites, ensuring project, employee, supplier and subcontractor records remain accurate and up to date.
• Managing health and safety administration, including fire safety, first aid arrangements, workplace inspections, staff inductions, equipment servicing schedules and relevant compliance documentation.
• Maintaining strong document control and assisting with company policies, ISO requirements, audits, pre-qualification procedures and wider operational compliance.
• Supporting other business functions including HR, finance and procurement, with responsibilities such as employee onboarding, training records, purchase orders, invoices, expenses and supplier documentation.

About You

We’re looking for an organised and proactive individual who can confidently manage a varied workload and keep multiple priorities moving.

• Previous experience in office management, administration, operations administration or a similar role.
• Strong organisational and administrative abilities, including good working knowledge of Microsoft Word and Excel.
• The ability to manage competing priorities, maintain accurate records and meet important deadlines.
• Experience dealing with administrative and compliance documentation, including the ability to manage confidential information professionally.
• Previous experience within the construction industry would be an advantage, particularly exposure to site administration, document control, ISO procedures, audits or project management systems.
• Experience supporting senior management and/or coordinating areas such as workplace health and safety, fire safety, first aid or other compliance activities would also be beneficial.