Office Administrator

The Methodist Church in Britain; City Of London; On-site; GBP 23,000 - 29,000; Full time

Job summary

Evolve Academy, part of a school trust, requires an office administrator to support pupil welfare, attendance, and daily clerical tasks. You will handle first aid, liaise with parents, and ensure accurate records and efficient reception duties.

The role also covers ordering, stock control, cash handling, social media updates, and basic finance tasks, with safeguarding standards a priority. January 2027 start date; visa sponsorship not available.

Qualifications

• Experience in school or welfare-related administration preferred.
• Proficient in clerical tasks, data entry and basic finance duties.

Responsibilities

• Administer first aid and medicine to pupils in line with school policy and order first aid supplies.
• Record pupil absence daily and relay attendance data to schools and agencies.
• Liaise with parents regarding sickness and injuries and assist with visits from the school nurse and dentist.
• Serve as the point of contact for telephone and face-to-face enquiries and pass messages promptly.
• Maintain school security and hospitality, issue visitor badges and sign the visitor book.
• Process deliveries and manage JCQ-regulated exam board deliveries.
• Maintain registers, update SIMS and manage pupil records (manual and computerised).
• Create and raise purchase orders and track orders for the finance team.
• Order and distribute Free School Meal vouchers, manage uniform stock and cash securely.
• Manage the school's Twitter and website, and use ParentMail for communications.
• Provide clerical support (documents, spreadsheets, presentations, filing, photocopying, meals admin).
• Promote safeguarding and behaviour standards, attend briefings and carry out additional duties.

Job description

This office administrator role sits at Evolve Academy, a school within a trust focused on vulnerable young people. The work combines pupil welfare, such as first aid, medicine and daily attendance records, with reception, clerical and finance tasks like raising purchase orders and handling uniform stock. Its mix of welfare, reception and finance duties sets it apart from a single-function admin post. Visa sponsorship is not available, and the start date is January 2027, earlier if available.

What the job involves

• Administer first aid and medicine to pupils in line with school policy, and order first aid supplies
• Record pupil absence daily, send attendance data to schools and agencies, and inform Social Care
• Liaise with parents over pupil sickness and injury, and assist with visits from the school nurse and dentist
• Act as the point of contact for telephone and face-to-face enquiries, passing on messages promptly
• Enforce school security, issue visitor badges, sign the visitor book and provide hospitality to visitors
• Accept and sign for deliveries, including exam board deliveries processed under JCQ regulations
• Create, maintain and distribute registers, update SIMS, and maintain manual and computerised pupil records
• Create and raise purchase orders and track orders sent to the finance team
• Order and distribute Free School Meal vouchers, manage uniform stock and sales to parents, and handle any cash securely
• Maintain the school's Twitter account and website, and use ParentMail
• Provide clerical support, including documents, spreadsheets, presentations, filing, photocopying and school meals admin
• Promote the Trust's safeguarding and behaviour standards, attend briefings, and carry out reasonable additional duties