Office Administrator

Evolve Academy Ltd; Greater London; On-site; GBP 21,000 - 27,000; Full time

Job summary

Evolve Academy Ltd in London is seeking an organised school administrator to support welfare, reception, clerical, and finance tasks across the academy.

You will liaise with parents, manage visitor procedures, process deliveries, update SIMS and pupil records, and assist with communications via ParentMail, the academy website and social channels.

The role requires attention to detail, reliability and a willingness to handle a range of duties to ensure smooth daily operations.

Responsibilities

• To be a point of contact for both telephone and face to face enquiries and take messages where appropriate, passing them to the relevant person in a timely way
• To ensure school security arrangements are always complied with, including the issue of visitor’s badges and signing of the visitor’s book
• To accept and sign for deliveries as appropriate
• To accept and sign for exam board deliveries and process following JCQ regulations
• To provide hospitality for visitors to the school
• Create, maintain and distribute registers
• Update SIMS details regularly and accurately
• To undertake clerical duties arising from school meals provision
• To be responsible for the preparation and maintenance of the manual and computerised pupil data records
• To assist with the monitoring and maintenance of stock and order supplies as necessary
• To provide general clerical support as required, including the preparation of powerpoints, word documents, publisher documents & excel
• To undertake filing and photocopying as required
• To undertake word processing as required.
• Updating and using ParentMail as necessary
• Maintaining and updating the twitter account and the website
• To provide clerical support as require, including the preparation of powerpoint, word documents, publisher documents, excel

Job description

This job description describes in general terms the normal duties which the post-holder will be expected to undertake. However, the job or duties described may vary or be amended from time to time without changing the level of responsibility associated with the post.

Specific duties:

Welfare

To administer first aid and medicine to pupils as required, in keeping with the school’s policy and order first aid supplies as necessary

To liaise with parents regarding pupils’ sickness/injury

To assist with visits from the school nurse, dentist etc

To assist with the general welfare of pupils-including checking and recording pupil absence daily, sending attendance data to schools and other agencies and informing Social Care of pupil absence

Reception

To be a point of contact for both telephone and face to face enquiries and take messages where appropriate, passing them to the relevant person in a timely way

To ensure school security arrangements are always complied with, including the issue of visitor’s badges and signing of the visitor’s book.

To accept and sign for deliveries as appropriate.

To accept and sign for exam board deliveries and process following JCQ regulations

To provide hospitality for visitors to the school

Clerical

Create, maintain and distribute registers.

Update SIMS details regularly and accurately

To undertake clerical duties arising from school meals provision.

To be responsible for the preparation and maintenance of the manual and computerised pupil data records.

To assist with the monitoring and maintenance of stock and order supplies as necessary.

To provide general clerical support as required, including the preparation of powerpoints, word documents, publisher documents & excel

To undertake filing and photocopying as required

To undertake word processing as required.

Updating and using ParentMail as necessary

Maintaining and updating the twitter account and the website

To provide clerical support as require, including the preparation of powerpoint, word documents, publisher documents, excel

Finance

To order and maintain school uniform stocks, liaising and selling to parents as necessary

To create and raise Purchase Orders

To track order sent to the finance team

To order and distribute Free School Meal vouchers

If cash is used (in exceptional circumstances), it should be handled and stored securely with use of the receipt book

General

To participate in the performance and development review process, taking personal responsibility for identification of learning, development and training opportunities in discussion with line manager.

To comply with individual responsibilities, in accordance with the role, for health and safety in the workplace.

The Academy Council is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share in this commitment.

Trust

Promote the Trust’s core themes of working with vulnerable young people and helping them to flourish.

Promote the safeguarding and welfare of children and young people.

Comply with the Trust’s policies and procedures (e.g. equal opportunities and health and safety).

Ensure high standards of behaviour and dress are maintained.

Attend Trust/academy briefings, meetings and events as required by your line manager or the Headteacher

Additional Duties

You may be required to carry out additional duties, as the Head Teacher may reasonably request, which are commensurate with the post.