Administration Officer

The Methodist Church in Britain; London Borough of Bromley; On-site; GBP 25,000 - 34,000; Full time

Job summary

Worsley Bridge Primary School is seeking an administration officer to join the school office, supporting the headteacher and senior leaders. The role blends front-of-house welfare duties with meticulous records management in Arbor and with statutory returns to the Department for Education.

You will manage reception, attendance, admissions, invoices and HR records, coordinate events and staff diaries, and safeguard confidential data while providing clear clerical support to teaching and

Responsibilities

• Run the school office day to day, including reception, visitor sign-in and security protocols
• Act as first point of contact for parents, visitors and external agencies by phone, email and in person
• Monitor pupil attendance and punctuality, following up absences under school policy
• Support admissions, transfers and leavers with accurate, timely documentation
• Provide pupil welfare support, including first aid, parent liaison and medical records
• Handle sensitive information confidentially and support safeguarding procedures
• Provide administrative support to the headteacher and senior leaders, including minutes, data entry, reports and general clerical tasks
• Maintain school records on the MIS (e.g. Arbor) and submit returns to external agencies such as the DfE
• Coordinate communications, school events, trips and senior staff diaries
• Organise teacher cover and maintain the weekly cover timetable
• Process orders, invoices and payments, and manage stock of office and classroom supplies
• Support HR processes, including staff records and DBS checks, and ensure compliance with school policies

Job description

This administration officer post sits in the school office at Worsley Bridge Primary School, within the support team that backs the headteacher and senior leaders. The work centres on reception and first contact for parents and visitors, pupil attendance and admissions, and clerical, finance and HR records. What sets it apart is the mix of front-of-house welfare support with record keeping on the school's MIS and statutory returns to the Department for Education. Visa sponsorship is not available for this role.

What the job involves

• Run the school office day to day, including reception, visitor sign-in and security protocols
• Act as first point of contact for parents, visitors and external agencies by phone, email and in person
• Monitor pupil attendance and punctuality, following up absences under school policy
• Support admissions, transfers and leavers with accurate, timely documentation
• Provide pupil welfare support, including first aid, parent liaison and medical records
• Handle sensitive information confidentially and support safeguarding procedures
• Provide administrative support to the headteacher and senior leaders, including minutes, data entry, reports and general clerical tasks
• Maintain school records on the MIS (e.g. Arbor) and submit returns to external agencies such as the DfE
• Coordinate communications, school events, trips and senior staff diaries
• Organise teacher cover and maintain the weekly cover timetable
• Process orders, invoices and payments, and manage stock of office and classroom supplies
• Support HR processes, including staff records and DBS checks, and ensure compliance with school policies