Office Administrator

Evolve Academy Ltd; City Of London; Vor Ort; GBP 21.000 - 30.000; Vollzeit

Zusammenfassung

Evolve Academy Ltd is seeking a proactive school administrator to join our team. You will handle welfare duties, reception duties, clerical tasks, and general office administration to support pupils, parents and staff.

You will liaise with parents, manage attendance records, process exam board deliveries, prepare communications, update records, and ensure safeguarding standards are met.

Qualifikationen

• Experience in school administration is desirable.
• Excellent communication and organisation skills.

Aufgaben

• Administer welfare duties including first aid and liaising with parents regarding sickness or injury.
• Handle reception duties: respond to phone and in-person inquiries, pass messages promptly, and manage visitor sign-in and security.
• Maintain registers, update SIMS, and support with meals provision and data records.
• Process purchasing orders, stock maintenance, and distribution of vouchers or supplies as needed.
• Provide general clerical support: prepare PowerPoint, Word, Publisher and Excel documents; file and photocopy as required.
• Update ParentMail, website and social media accounts as necessary.
• Support Trust and academy safeguarding policies and participate in reviews and meetings.

Jobbeschreibung

This job description describes in general terms the normal duties which the post-holder will be expected to undertake. However, the job or duties described may vary or be amended from time to time without changing the level of responsibility associated with the post.

Specific duties:

Welfare

To administer first aid and medicine to pupils as required, in keeping with the school’s policy and order first aid supplies as necessary

To liaise with parents regarding pupils’ sickness/injury

To assist with visits from the school nurse, dentist etc

To assist with the general welfare of pupils-including checking and recording pupil absence daily, sending attendance data to schools and other agencies and informing Social Care of pupil absence

Reception

To be a point of contact for both telephone and face to face enquiries and take messages where appropriate, passing them to the relevant person in a timely way

To ensure school security arrangements are always complied with, including the issue of visitor’s badges and signing of the visitor’s book.

To accept and sign for deliveries as appropriate.

To accept and sign for exam board deliveries and process following JCQ regulations

To provide hospitality for visitors to the school

Clerical

Create, maintain and distribute registers.

Update SIMS details regularly and accurately

To undertake clerical duties arising from school meals provision.

To be responsible for the preparation and maintenance of the manual and computerised pupil data records.

To assist with the monitoring and maintenance of stock and order supplies as necessary.

To provide general clerical support as required, including the preparation of powerpoints, word documents, publisher documents & excel

To undertake filing and photocopying as required

To undertake word processing as required.

Updating and using ParentMail as necessary

Maintaining and updating the twitter account and the website

To provide clerical support as require, including the preparation of powerpoint, word documents, publisher documents, excel

Finance

To order and maintain school uniform stocks, liaising and selling to parents as necessary

To create and raise Purchase Orders

To track order sent to the finance team

To order and distribute Free School Meal vouchers

If cash is used (in exceptional circumstances), it should be handled and stored securely with use of the receipt book

General

To participate in the performance and development review process, taking personal responsibility for identification of learning, development and training opportunities in discussion with line manager.

To comply with individual responsibilities, in accordance with the role, for health and safety in the workplace.

The Academy Council is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share in this commitment.

Trust

Promote the Trust’s core themes of working with vulnerable young people and helping them to flourish.

Promote the safeguarding and welfare of children and young people.

Comply with the Trust’s policies and procedures (e.g. equal opportunities and health and safety).

Ensure high standards of behaviour and dress are maintained.

Attend Trust/academy briefings, meetings and events as required by your line manager or the Headteacher

Additional Duties

You may be required to carry out additional duties, as the Head Teacher may reasonably request, which are commensurate with the post.