Administration Assistant

The Methodist Church in Britain; Lewes; On-site; GBP 20,000 - 26,000; Full time

Benefits offered by this job

LGPS

Family-friendly policies

Wellbeing programme

Cycle to Work

Eye care vouchers

Professional development

Career progression

Job summary

Maritime Academy Trust is seeking a permanent school office administrator at Barnsole Primary School. The role is receptionist-focused, handling visitors, calls and emails, with duties around pupil records, attendance and admissions, and event support.

Training is provided and a DBS check is required. The post is based in a busy, customer-facing school office with opportunities for professional development within the Trust.

Qualifications

• Excellent organisational and administrative skills.
• Customer service and professional communication with families and visitors.
• Ability to manage competing priorities in a busy office.
• Strong IT skills and willingness to learn new systems.
• Accuracy and close attention to detail.
• Use of initiative and effective teamwork.

Responsibilities

• Welcome visitors, parents and contractors and support reception and visitor procedures.
• Respond to telephone and email enquiries as the first point of contact.
• Support pupil administration, attendance and admission processes.
• Maintain accurate records on the school's MIS.
• Provide administrative support for school events, trips, clubs and activities.
• Assist with correspondence, record keeping and general office administration.
• Work with colleagues to keep the school running smoothly.

Skills

Organisational skills

Customer service

Prioritisation

IT skills

Attention to detail

Teamwork

Tools

MIS systems

Job description

This permanent administration post sits in the school office at Barnsole Primary School, one of the schools in Maritime Academy Trust, working term time only. The core of the work is reception, handling visitors and calls and emails, and keeping pupil, attendance and admissions records up to date. The office is busy and customer-facing, and training is offered to candidates without prior school office experience. Visa sponsorship is not available.

What the job involves

• Welcome visitors, parents and contractors and support reception and visitor procedures
• Respond to telephone and email enquiries as the first point of contact
• Support pupil administration, attendance and admission processes
• Maintain accurate records on the school's MIS
• Provide administrative support for school events, trips, clubs and activities
• Assist with correspondence, record keeping and general office administration
• Work with colleagues to keep the school running smoothly

Skills & knowledge

• Excellent organisational and administrative skills
• Customer service skills and confident, professional communication with children, families, colleagues and visitors
• Ability to manage competing priorities in a busy office
• Strong IT skills and willingness to learn new systems
• Accuracy and close attention to detail
• Use of initiative and effective teamwork

Checks & eligibility

• Enhanced DBS check
• Online checks and pre-employment checks

Other

• Commitment to safeguarding, inclusion and a positive experience for every child and family

Nice to have

• Previous experience in a school office
• Knowledge of school MIS systems

What’s offered

• Local Government Pension Scheme and national terms and conditions
• Enhanced family-friendly policies, including enhanced maternity and paternity provision
• Wellbeing offer including Employee Assistance Programme, Mental Health First Aiders and Occupational Health support
• Cycle to Work, Blue Light Card, eye care vouchers and employee discounts
• High-quality professional development and Trust-wide training
• Opportunities to develop a career across Maritime Academy Trust