Office Administrator

Interaction Recruitment Group; Chard Town; On-site; GBP 27,552,000 - 28,930,000; Part time

Benefits offered by this job

Health & Safety culture

5S workplace

Job summary

Interaction Recruitment Group is seeking an Office Administrator to join the client’s Operations team. The role involves organized, reliable administration across invoicing, purchasing, communications and records, with a strong focus on accuracy and efficiency.

The position offers 30 hours per week at £13.22 per hour, Monday to Friday, within a busy Operations environment. You’ll support day-to-day activities and maintain a proactive, Health & Safety oriented approach.

Qualifications

• Good literacy and numeracy skills.
• Previous experience in a similar administrative role.
• Excellent organisation and time-management skills.
• Strong attention to detail and accuracy.
• Good verbal and written communication skills.
• Professional and helpful approach when dealing with customers and colleagues.
• Ability to manage multiple tasks and meet deadlines.
• Proactive attitude and willingness to support the wider Operations team.
• Commitment to Health & Safety and workplace organisation.

Responsibilities

• Complete daily customer invoicing using the Navision system.
• Raise purchase orders using the AX system.
• Prepare, maintain and file Import and Export documentation.
• Manage Export Control and IPR documentation in line with internal procedures.
• Assist with VAT Intrastat figures and submissions to Head Office.
• Answer incoming telephone calls and direct enquiries to the appropriate department.
• Act as a first point of contact for customer enquiries and inbound communications.
• Prepare and manage emails, memos, reports, records and quotations.
• Support the Sales Ledger, including month-end processes and reconciliation of order costs against quotations.
• Maintain accurate attendance records.
• Order stationery and ad-hoc office consumables.
• Maintain effective filing and archiving systems.
• Provide general administrative support to the Operations team.
• Help maintain a clean, organised and safe working environment in line with 5S standards.
• Promote a strong Health & Safety culture throughout the workplace.
• Carry out other reasonable administrative duties as required.

Skills

Admin experience

Organizational skills

Attention to detail

Communication skills

Proactive attitude

Multitasking

Literacy & numeracy

Tools

Navision

AX system

Job description

Office Administrator

Salary: £13.22 per hour
Hours: 30 hours per week, Monday to Friday
Department: Operations

About the Role

We are looking for an organised, reliable and detail-focused Office Administrator to join our clients Operations team.

This is a varied administrative role, supporting the day-to-day running of the business. You will work closely with the Operations team and provide essential administrative support across invoicing, purchasing, customer communication, records and general office activities.

If you are confident communicating with others, have good attention to detail and enjoy keeping things organised, we would love to hear from you.

Key Responsibilities

• Complete daily customer invoicing using the Navision system.
• Raise purchase orders using the AX system.
• Prepare, maintain and file Import and Export documentation.
• Manage Export Control and IPR documentation in line with internal procedures.
• Assist with VAT Intrastat figures and submissions to Head Office.
• Answer incoming telephone calls and direct enquiries to the appropriate department.
• Act as a first point of contact for customer enquiries and inbound communications.
• Prepare and manage emails, memos, reports, records and quotations.
• Support the Sales Ledger, including month-end processes and reconciliation of order costs against quotations.
• Maintain accurate attendance records.
• Order stationery and ad-hoc office consumables.
• Maintain effective filing and archiving systems.
• Provide general administrative support to the Operations team.
• Help maintain a clean, organised and safe working environment in line with 5S standards.
• Promote a strong Health & Safety first culture throughout the workplace.
• Carry out other reasonable administrative duties as required.

About You

We are looking for someone who has:

• Good literacy and numeracy skills.
• Previous experience in a similar administrative role.
• Excellent organisation and time-management skills.
• Strong attention to detail and accuracy.
• Good verbal and written communication skills.
• A professional and helpful approach when dealing with customers and colleagues.
• The ability to manage multiple tasks and meet deadlines.
• A proactive attitude and willingness to support the wider Operations team.
• A commitment to maintaining high standards of Health & Safety and workplace organisation.

What We Offer

• £13.22 per hour
• 30 hours per week
• Monday to Friday
• A varied role within a busy Operations environment.
• The opportunity to work as part of a supportive team and develop your administrative experience.