Office Administrator

JR United Kingdom; Belfast; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading company in Belfast is seeking a reliable Office Administrator to manage various office operations. The role includes performing administrative tasks, coordinating communications, and supporting HR functions. The ideal candidate will have strong organizational skills and experience in office support.

Benefits

Competitive salary based on experience

Comprehensive benefits package

Pension plan

Paid holidays

Opportunities for career development

Qualifications

• 2-3 years experience in administrative or office support role.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Perform general office duties such as filing and data entry.
• Coordinate office communications and manage appointments.
• Assist with basic accounting duties like processing invoices.

Skills

Organizational Skills

Communication

Problem-Solving

Attention to Detail

Education

Diploma in Business Administration

Tools

Microsoft Office Suite

Job description

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Office Administrator Position in Belfast

We are seeking a reliable and detail-oriented Office Administrator to join our client’s team in Belfast. As an Office Administrator, you will serve as a key point of contact for various office operations, managing administrative tasks, ensuring the smooth running of daily activities, and supporting the leadership team and staff.

Key Responsibilities:

1. Perform general office duties such as filing, data entry, and managing office supplies.
2. Coordinate office communications, including phone calls, emails, and correspondence.
3. Organize and schedule meetings, appointments, and travel arrangements for staff.
4. Manage and maintain office equipment, ensuring functionality and repairs.
5. Assist in preparing reports, presentations, and documents.
6. Support HR functions, including maintaining employee records and assisting with recruitment.
7. Maintain office policies and procedures, ensuring compliance with standards.
8. Handle sensitive and confidential information discreetly.
9. Assist with basic accounting duties like processing invoices and tracking expenses.
10. Maintain organized filing systems for physical and electronic documents.

Key Factors for Success:

• At least 2-3 years of experience in an administrative or office support role.
• Strong organizational and time-management skills to handle multiple tasks efficiently.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Attention to detail and accuracy.
• Proactive problem-solving abilities.
• Strong interpersonal skills and relationship-building capabilities with clients and staff.
• Previous experience in HR or finance administration is a plus.
• Relevant qualification or diploma in business administration is advantageous.

What You’ll Get in Return:

• Competitive salary based on experience.
• Comprehensive benefits package, including pension plan and paid holidays.
• A supportive and collaborative work environment.
• Opportunities for career development and progression.
• On-the-job training and professional development support.