Administrator

Matchtech; Ashlett; On-site; GBP 15,000 - 21,000; Full time

Job summary

Our client in the engineering sector is seeking an experienced Office Administrator to support a large site-based workforce and project team at a Fawley, Southampton site. The role is 100% office-based on a 4-week contract and PAYE rates apply.

You will handle timesheets, onboarding, passes, inductions and liaise with client representatives and site teams. The successful candidate will be highly organised, resilient and able to work under pressure to meet deadlines.

Qualifications

• Experience in busy administration, workforce coordination or site support environment.
• Strong knowledge of Microsoft 365 applications, especially Excel, Outlook and Teams.
• Excellent organisational skills with the ability to manage multiple priorities.
• Attention to detail with payroll/workforce data handling.
• Confident communicating with stakeholders at all levels.

Responsibilities

• Providing administrative support to a busy site management team.
• Processing high volumes of workforce timesheets accurately and to strict weekly payroll deadlines.
• Maintaining workforce records, onboarding documentation and personnel files.
• Coordinating mobilisation and onboarding of new starters with required documentation.
• Raising and managing site passes, inductions and access requirements for employees and contractors.
• Liaising daily with workers, supervisors, site management, client representatives and support functions.
• Responding to queries professionally and resolving workforce/site-related issues.
• Preparing reports, spreadsheets and site administration data as required.
• Handling incoming calls, emails and correspondence and directing enquiries.

Job description

Location: Fawley, Southampton (SO45 1TX)

Duration: 4 Week Contract

Industry: Engineering / Maintenance / Construction / Turnaround Services

Our client, a principal contractor delivering mechanical maintenance works during a major integrated event and turnaround, is seeking an experienced Office Administrator to support a large site-based workforce and project team.

This is a busy, fast-paced engineering environment where deadlines are critical, workforce numbers are constantly changing, and priorities can shift quickly. The successful candidates will be highly organised, resilient individuals who are comfortable dealing with multiple stakeholders, resolving day-to-day site issues, and working under pressure to meet strict client and payroll deadlines.

Responsibilities

• Providing administrative support to a busy site management team
• Processing high volumes of workforce timesheets accurately and to strict weekly payroll deadlines.
• Maintaining workforce records, onboarding documentation and personnel files.
• Coordinating the mobilisation and onboarding of new starters, ensuring all required documentation is completed and compliant.
• Raising and managing site passes, inductions and access requirements for employees and contractors.
• Liaising daily with workers, supervisors, site management, client representatives and support functions.
• Responding to and resolving workforce and site-related queries in a professional and timely manner.
• Preparing reports, spreadsheets and site administration data as required.
• Handling incoming telephone calls, emails and correspondence, directing enquiries to the appropriate teams.

Skills & Experience

• Previous experience within an engineering, construction, manufacturing, maintenance, industrial or turnaround environment is highly desirable.
• Proven experience in a busy administration, workforce coordination or site support role.
• Experience processing timesheets, payroll information or workforce data would be advantageous.
• Strong working knowledge of Microsoft 365 applications, particularly Excel, Outlook and Teams.
• Excellent organisational skills with the ability to manage multiple priorities simultaneously.
• Strong attention to detail and accuracy when handling workforce and payroll-related information.
• Confident communicating with people at all levels, from site operatives through to senior client representatives.
• Ability to deal professionally with challenging situations, conflicting priorities and demanding stakeholders.
• Resilient, proactive and capable of maintaining standards in a high-pressure operational environment.
• A strong character with the confidence to challenge where necessary, whilst maintaining professional working relationships.
• Able to work independently whilst also contributing positively to a wider site team.

Additional Information

• 100% office-based role (SO45 1TX).
• Candidates must be available to start during week commencing 26/10
• Full driving licence required due to site access requirements and movement around site.
• Rates advertised are PAYE