National Bid Administrator

ECG Facilities Services; Blantyre; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Family Friendly Pay

Life Assurance

360 Wellbeing App - 24/7 GP

Death in Service Insurance

Scottish widow pension

Fertility Treatment Support Leave

Paid Maternity Leave

Paid Paternity Leave

Gym & fitness discounts

Employee refer-a-friend scheme

Employee Recognition Scheme

25 Days holiday

Job summary

ECG Facilities Services, based in Blantyre, Scotland, is seeking a proactive individual to support contract handovers, planning and tender operations. The role offers 40 hours per week with salary dependant on experience.

Duties include preparing handover docs, maintenance schedules, coordinating with subcontractors and updating the CRM with new opportunities. Equal opportunity employer with comprehensive benefits.

Qualifications

• Experience in private FM sector is desirable.
• Proficient in Microsoft Office Suite.
• Excellent customer communication skills.
• Self-motivated and dependable; able to work independently and in a team.
• Strong interpersonal, verbal and written communication skills.

Responsibilities

• Produce Contract Handover Documents for new contracts.
• Create PPM Planners/Maintenance Schedules for new contracts.
• Email subcontractors for maintenance quotations before deadlines.
• Update CRM with current tender opportunities and new contracts.
• Produce monthly reports on completed handovers.
• Attend handover meetings and issue minutes to stakeholders.
• Collaborate with Operations, Technical Management and Contract Support Teams.

Skills

FM sector experience

Microsoft Office

Customer communication

Independent working

Organised communication

Verbal & written skills

Education

Nat.4 standard / higher equivalent (English & Maths)

Job description

Summary

Established in 1994, ECG Facilities Services is a leading provider of Mechanical and Electrical (M&E) maintenance across the UK. With a strong presence in the commercial, retail and industrial sectors, ECG also delivers specialist services in water hygiene and managed services - operating 24/7, 365 days a year.

Location: Blantyre

Established in 1994, ECG Facilities Services is a leading provider of Mechanical and Electrical (M&E) maintenance across the UK. With a strong presence in the commercial, retail and industrial sectors, ECG also delivers specialist services in water hygiene and managed services - operating 24/7, 365 days a year.

With over 30 years of industry expertise and a workforce of more than 400 employees, ECG operates nationwide from its headquarters in Blantyre, Glasgow, supported by strategically located offices across the UK. Now part of the Mecsia Group, ECG continues to set the standard in facilities maintenance through innovation, real-time technology, and an unwavering commitment to excellence.

At ECG, we value the strength that comes from a diverse team. We are proud to promote equality, embrace inclusion, and stand firmly against discrimination in the workplace.

Package & Benefits

Location: Blantyre

Salary: Dependant on experience

Hours: 40 hours per week

Company Benefits

• Family Friendly Pay
• Life Assurance
• 360 Wellbeing App - 24/7 access to GP appointments
• Death in Service Insurance
• Scottish widow pension
• Fertility Treatment Support Leave
• Paid Maternity Leave
• Paid Paternity Leave
• Gym & fitness discounts and other lifestyle discounts
• Employee refer-a-friend scheme
• Employee Recognition Scheme
• 25 Days holiday (excluding bank holidays)

Essential Duties & Responsibilities

• Producing Contract Handover Documents following new contract awards.
• Producing PPM Planners/Maintenance Schedules for new contract awards.
• Emailing sub-contractors with new tender opportunities that come into the business and obtaining their maintenance quotations before the specified deadline.
• Updating CRM system (Sales Pipeline) with current tender opportunities and new contract awards.
• Producing a monthly report on any new contract handovers that have been completed and issued over the course of the month.
• Attending contract handover meetings to take minutes on the meeting and subsequently produce and issue the meeting minutes to the relevant personnel.
• Collaborate with internal stakeholders including Operations, Technical Management Teams & Contract Support Teams.

Skills & Qualifications Required

Knowledge & Understanding

• Experience operating in the private FM sector (desirable).
• Proficiency in Microsoft Office Suite.
• Excellent customer communication skills.
• Self-motivated and dependable, with the ability to work independently and contribute effectively within a team.
• Organised communicator with strong interpersonal skills.
• High level of verbal & written skills.

Qualifications

• Education to SQA Nat. 4 Standard or equivalent Standard grade (General Pass) in English and Maths or a relevant National qualification equivalent to Higher level (Grade A-C)

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, colour, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability.