Music Tour Assistant: CRM, Contracts & Coordination

THE

Greater London

Hybrid

GBP 26,000 - 37,000

Full time

3 days ago

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Job summary

THE·TEAM’s London office is seeking a proactive Music Assistant to support representation and touring activities for artists across live performances, tours and partnerships. You will manage artist contact records, bios and marketing assets in our CRM, and assist with show offers, contracts and invoicing.

You will coordinate travel, immigration paperwork, tickets and promoter communications, while ensuring meticulous record-keeping and timely payments.

Qualifications

Previous experience within a Music Assistant role.
Excellent Organisational skills.
Excellent Communication Skills.
Proficient with CRM systems, Outlook, Word and Excel.

Responsibilities

Maintain accuracy of artist contact records and deal memos in bespoke CRM booking system.
Keep client bios, riders, and marketing assets up to date.
Enter offers and relevant show details into CRM booking system.
Collate single show and tour offers for presentation to management with high attention to detail.
Issue contracts for confirmed performances and deal with subsequent contract amendments.
Track unreturned contracts; chase signed contracts.
Create and send invoices for show-related payments (deposits, balances, etc).
Prepare and issue immigration paperwork (Certificate of Sponsorship).
Set up tour announcements and on sales, liaising with promoters and client teams regarding ticketing and artwork.
Book agent travel as necessary; submit agent expense reports.