Music Talent Operations Assistant

The.Team: SME; Greater London; On-site; GBP 24,000 - 32,000; Full time

Job summary

THE-TEAM’s music department is seeking a proactive Music Assistant to maintain artist records and deal memos in our CRM, manage bios, riders and marketing assets, and input show details. You will prepare contracts and amendments, chase signatures, and handle invoices and settlements with tight attention to detail.

You will also assist with immigration paperwork, tour announcements, and travel bookings, coordinating with promoters and client teams.

Qualifications

• Previous experience within a Music Assistant role.
• Excellent Organisational skills.
• Excellent Communication Skills.

Responsibilities

• Maintain accuracy of artist contact records and deal memos in CRM booking system.
• Keep client bios, riders, and marketing assets up to date.
• Enter offers and show details into CRM booking system.
• Collate show and tour offers for management with high attention to detail.
• Issue contracts for confirmed performances and handle amendments.
• Track unreturned contracts and chase signatures.
• Create and send invoices for show-related payments.
• Obtain tax reduction options for artist fees and inform management.
• Track settlement figures and notify accounting for statements.
• Track unpaid deposits and liaise with accounting to ensure funds are received.
• Prepare immigration paperwork (Certificate of Sponsorship).
• Set up tour announcements and on-sales with promoters and client teams.
• Book agent travel and submit expense reports.
• Manage guest lists for shows and festivals.
• Attend shows to meet clients and represent the agent team.
• Join planning meetings with clients as required.

Skills

Music Assistant experience

Organisational skills

Communication skills

Tools

CRM system

Outlook

Word

Excel

Job description

THE-TEAM’s music department is seeking a proactive Music Assistant to maintain artist records and deal memos in our CRM, manage bios, riders and marketing assets, and input show details. You will prepare contracts and amendments, chase signatures, and handle invoices and settlements with tight attention to detail.

You will also assist with immigration paperwork, tour announcements, and travel bookings, coordinating with promoters and client teams.