Assistant, Music

THE·TEAM; Greater London; On-site; GBP 22,000 - 28,000; Full time

Job summary

THE·TEAM’s music department is seeking a dedicated Music Assistant to support artists across live performances and touring. You will maintain artist contact records, manage rider and bios, process offers, and draft contracts with meticulous attention to detail.

Proficiency in CRM, Outlook, Word and Excel is essential. The role involves coordinating show details, liaising with agents and management, and assisting with invoices, settlements, and immigration paperwork.

Qualifications

• Previous experience within a Music Assistant role.
• Excellent Organisational skills.
• Excellent Communication Skills.
• Proficient with CRM systems, Outlook, Word and Excel.

Responsibilities

• Maintain accuracy of artist contact records and deal memos in bespoke CRM booking system.
• Enter offers and relevant show details into CRM booking system.
• Issue contracts for confirmed performances and deal with subsequent contract amends.
• Track unreturned contracts; chase signed contracts.
• Create and send invoices for show-related payments (deposits, balances, etc).
• Prepare and issue immigration paperwork (Certificate of Sponsorship).
• Set up tour announcements and on sales, liaising with promoters and client teams regarding ticketing and artwork.

Skills

Music Assistant experience

Organisational skills

Communication skills

Tools

CRM systems

Outlook

Word

Excel

Job description

THE·TEAM’s music department is proud to provide representation to prominent music artists across all genres for live performance, touring, brand partnerships, and beyond. We are long-term career development strategists who work with artists to expand their reach and deepen their impact with audiences around the world.THE·TEAM provides representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide. Shaped by our belief in the unifying power of sports, music and entertainment, THE·TEAM leads with intelligence, ideas and influence. For more information, please visit the.team .WHAT YOU WILL BE DOINGMaintain accuracy of artist contact records and deal memos in bespoke CRM booking system.Keep client bios, riders, and marketing assets up to date.Enter offers and relevant show details into CRM booking system.Collate single show and tour offers for presentation to management with high attention to detail.Issue contracts for confirmed performances and deal with subsequent contract amends.Track unreturned contracts; chase signed contracts.Create and send invoices for show-related payments (deposits, balances, etc)Obtain tax reduction options for artist fees, apply any relevant processes, and inform management.Track, collect, and enter settlement figures into CRM; notify accounting department to generate statement(s).Track unpaid deposits; liaise with accounting team to ensure show funds are received on time.Prepare and issue immigration paperwork (Certificate of Sponsorship)Set up tour announcements and on sales, liaising with promoters and client teams regarding ticketing and artworkSet and confirm meetings for agents.Book agent business travel as necessary.Submit agent expense reports.Manage show and festival guest lists.Attend shows: meeting clients and representing the agent team.Join some planning meetings and calls with clients where required.Take on additional tasks and responsibilities as assigned, including highly detailed work for small shows up to arena level tours.THE SKILLS AND EXPERIENCE YOU NEEDPrevious experience within a Music Assistant roleExcellent Organisational skillsExcellent Communication SkillsProficient with CRM systems, Outlook, Word and ExcelTHE·TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.