Assistant, Music

LE057 The.Team: SME Music Limited; Greater London; On-site; GBP 30,000 - 36,000; Full time

Job summary

THE TEAM in London represents artists worldwide and supports live performances, touring, and branding partnerships. This Music Assistant role supports the music department with artist records, contracts, and show administration.

You will manage CRM data, prepare licenses and invoices, coordinate travel and immigration paperwork, and help with tour announcements and client meetings. The position suits organised communicators with experience in CRM tools and a passion for music.

Qualifications

• Previous experience within a Music Assistant role.
• Excellent Organisational skills.
• Excellent Communication Skills.

Responsibilities

• Maintain accuracy of artist contact records and deal memos in CRM booking system.
• Keep client bios, riders, and marketing assets up to date.
• Enter offers and show details into CRM booking system.
• Collate show and tour offers for presentation to management with high attention to detail.
• Issue contracts for confirmed performances and handle amendments.

Skills

Music industry experience

Organisational skills

Communication skills

CRM proficiency

Tools

CRM systems

Outlook

Word

Excel

Job description

The TEAM's music department is proud to provide representation to prominent music artists across all genres for live performance, touring, brand partnerships, and beyond. We are long-term career development strategists who work with artists to expand their reach and deepen their impact with audiences around the world. THE TEAM provides representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide. Shaped by our belief in the unifying power of sports, music and entertainment, THE TEAM leads with intelligence, ideas and influence. For more information, please visit the.team.

WHAT YOU WILL BE DOING

• Maintain accuracy of artist contact records and deal memos in bespoke CRM booking system.
• Keep client bios, riders, and marketing assets up to date.
• Enter offers and relevant show details into CRM booking system.
• Collate single show and tour offers for presentation to management with high attention to detail.
• Issue contracts for confirmed performances and deal with subsequent contract amends.
• Track unreturned contracts; chase signed contracts.
• Create and send invoices for show-related payments (deposits, balances, etc).
• Obtain tax reduction options for artist fees, apply any relevant processes, and inform management.
• Track, collect, and enter settlement figures into CRM; notify accounting department to generate statement(s).
• Track unpaid deposits; liaise with accounting team to ensure show funds are received on time.
• Prepare and issue immigration paperwork (Certificate of Sponsorship).
• Set up tour announcements and on sales, liaising with promoters and client teams regarding ticketing and artwork.
• Set and confirm meetings for agents.
• Book agent business travel as necessary.
• Submit agent expense reports.
• Manage show and festival guest lists.
• Attend shows: meeting clients and representing the agent team.
• Join some planning meetings and calls with clients where required.
• Take on additional tasks and responsibilities as assigned, including highly detailed work for small shows up to arena level tours.

THE SKILLS AND EXPERIENCE YOU NEED

• Previous experience within a Music Assistant role
• Excellent Organisational skills
• Excellent Communication Skills
• Proficient with CRM systems, Outlook, Word and Excel

THE TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits. THE TEAM is proudly an equal opportunity employer. We are always searching for the most passionate and talented people from all backgrounds and experiences to join us. More than 20 years into our evolution, we continue to expand our global reach and capabilities to serve clients across sports, music and entertainment. We are committed to making a meaningful impact across key areas of inclusion, community service and sustainability - not only for our employees, but for clients and the industry at large.

If this sounds like a place you'd like to work, let's talk! THE TEAM is a leading global sports, music and entertainment company. Led by intelligence, ideas and influence, we provide representation and marketing services to talent, brands and properties.