Assistant, Music

The.Team: SME; Greater London; On-site; GBP 24,000 - 32,000; Full time

Job summary

THE-TEAM’s music department is seeking a proactive Music Assistant to maintain artist records and deal memos in our CRM, manage bios, riders and marketing assets, and input show details. You will prepare contracts and amendments, chase signatures, and handle invoices and settlements with tight attention to detail.

You will also assist with immigration paperwork, tour announcements, and travel bookings, coordinating with promoters and client teams.

Qualifications

• Previous experience within a Music Assistant role.
• Excellent Organisational skills.
• Excellent Communication Skills.

Responsibilities

• Maintain accuracy of artist contact records and deal memos in CRM booking system.
• Keep client bios, riders, and marketing assets up to date.
• Enter offers and show details into CRM booking system.
• Collate show and tour offers for management with high attention to detail.
• Issue contracts for confirmed performances and handle amendments.
• Track unreturned contracts and chase signatures.
• Create and send invoices for show-related payments.
• Obtain tax reduction options for artist fees and inform management.
• Track settlement figures and notify accounting for statements.
• Track unpaid deposits and liaise with accounting to ensure funds are received.
• Prepare immigration paperwork (Certificate of Sponsorship).
• Set up tour announcements and on-sales with promoters and client teams.
• Book agent travel and submit expense reports.
• Manage guest lists for shows and festivals.
• Attend shows to meet clients and represent the agent team.
• Join planning meetings with clients as required.

Skills

Music Assistant experience

Organisational skills

Communication skills

Tools

CRM system

Outlook

Word

Excel

Job description

THE-TEAM's music department is proud to provide representation to prominent music artists across all genres for live performance, touring, brand partnerships, and beyond. We are long-term career development strategists who work with artists to expand their reach and deepen their impact with audiences around the world.

THE-TEAM provides representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide. Shaped by our belief in the unifying power of sports, music and entertainment, THE-TEAM leads with intelligence, ideas and influence. For more information, please visit the.team .

WHAT YOU WILL BE DOING

• Maintain accuracy of artist contact records and deal memos in bespoke CRM booking system.
• Keep client bios, riders, and marketing assets up to date.
• Enter offers and relevant show details into CRM booking system.
• Collate single show and tour offers for presentation to management with high attention to detail.
• Issue contracts for confirmed performances and deal with subsequent contract amends.
• Track unreturned contracts; chase signed contracts.
• Create and send invoices for show-related payments (deposits, balances, etc)
• Obtain tax reduction options for artist fees, apply any relevant processes, and inform management.
• Track, collect, and enter settlement figures into CRM; notify accounting department to generate statement(s).
• Track unpaid deposits; liaise with accounting team to ensure show funds are received on time.
• Prepare and issue immigration paperwork (Certificate of Sponsorship)
• Set up tour announcements and on sales, liaising with promoters and client teams regarding ticketing and artwork
• Set and confirm meetings for agents.
• Book agent business travel as necessary.
• Submit agent expense reports.
• Manage show and festival guest lists.
• Attend shows: meeting clients and representing the agent team.
• Join some planning meetings and calls with clients where required.
• Take on additional tasks and responsibilities as assigned, including highly detailed work for small shows up to arena level tours.

THE SKILLS AND EXPERIENCE YOU NEED

• Previous experience within a Music Assistant role
• Excellent Organisational skills
• Excellent Communication Skills
• Proficient with CRM systems, Outlook, Word and Excel

THE-TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.