Multisite Clinical Team Secretary & Admin Support

Nottinghamshire Healthcare NHS Foundation Trust; East Midlands; On-site; GBP 21,000 - 26,000; Part time

Job summary

Nottinghamshire Healthcare NHS Foundation Trust is seeking a Clinical Team Secretary to join a busy multi-disciplinary team across several sites. The role includes efficient secretarial and admin support, diary management, minute taking, and reception duties for clinical staff and visitors.

You will need excellent IT skills (Microsoft Office, databases) and the ability to work without supervision, often under pressure. Training will be provided and travel to sites may be required.

Qualifications

• Typing/word processing qualification to RSA/OCR III standard or equivalent level of experience.
• Knowledge of a full range of Business and Administration procedures acquired through NVQ Level 3 or proven practical experience.
• Be proficient in the use of IT systems, including Microsoft Office – Excel, Outlook, Word, database and internal systems including patient and staff information systems.
• You should have excellent organisational and time management skills and have experience of working without supervision including working under pressure when required to meet the needs of the clinical team.
• This varied role will include all aspects of clerical & administrative support to assist staff within a busy clinical service whilst also providing a welcoming & confidential reception service to visitors, staff & patients.

Responsibilities

• Provide an efficient secretarial/administration/reception support service.
• Produce high quality reports and correspondence within agreed deadlines as required.
• To undertake office duties including diary management and message management, opening and distributing mail, dealing with telephone calls and enquiries, production of documents and electronic filing as well as general administration support services.
• Facilitate meetings, including minute taking, venue booking, producing and circulating agendas and accurately taking and producing minutes.
• To work flexibly and provide cover which may include the requirement to travel to different sites.
• All necessary training will be provided.

Skills

Typing

Diary management

Minute taking

Organisational skills

Communication

Reception duties

Education

RSA/OCR III typing qualification

NVQ Level 3 in Business and Administration

Tools

Microsoft Office

Database systems

Job description

Nottinghamshire Healthcare NHS Foundation Trust is seeking a Clinical Team Secretary to join a busy multi-disciplinary team across several sites. The role includes efficient secretarial and admin support, diary management, minute taking, and reception duties for clinical staff and visitors.

You will need excellent IT skills (Microsoft Office, databases) and the ability to work without supervision, often under pressure. Training will be provided and travel to sites may be required.