Multisite Clinical Team Secretary & Minute-Taker

Nottinghamshire Healthcare NHS Foundation Trust; Nottingham; On-site; GBP 26,000 - 27,000; Part time

Job summary

Nottinghamshire Healthcare NHS Foundation Trust is seeking a Clinical Team Secretary to join a multi-disciplinary clinical team across several sites. The role provides efficient secretarial, administration and reception support, with diary management and timely production of documents.

You will work across locations including Ashfield, Beeston and Worksop, travel as required, and support meetings with minutes and agendas using MS Office and patient information systems.

Qualifications

• Typing/Word Processing Qualification to RSA/OCR III standard or equivalent level of experience
• Knowledge of a full range of Business and Administration procedures acquired through NVQ Level 3 or proven practical experience
• Proficient in IT systems including Microsoft Office - Excel, Outlook, Word, database and internal systems including patient and staff information systems
• Excellent organisational and time management skills and experience of working without supervision including under pressure

Responsibilities

• Undertake clinical administrative work as required by the clinical and medical team
• Deal with correspondence, monitor telephone enquiries and provide information using Microsoft packages
• Liaise with departments, external agencies, patients and carers
• Office duties including emailing, filing, photocopying, mail handling
• Maintain efficient filing systems for patient records and upload to RIO
• Support staff to ensure data is recorded onto RIO in line with data quality requirements
• Travel between venues as needed

Skills

Scheduling/Diary Management

MS Office proficiency

Customer facing experience

NHS experience

Patient information systems

Interpersonal/communication skills

Administrative & Telephone skills

Numeracy & literacy

Education

GCSE English & Maths

Typing/Word Processing RSA/OCR III

NVQ Level 3 in Business Administration

Job description

Nottinghamshire Healthcare NHS Foundation Trust is seeking a Clinical Team Secretary to join a multi-disciplinary clinical team across several sites. The role provides efficient secretarial, administration and reception support, with diary management and timely production of documents.

You will work across locations including Ashfield, Beeston and Worksop, travel as required, and support meetings with minutes and agendas using MS Office and patient information systems.