Clinical Team Secretary

Nottinghamshire Healthcare NHS Foundation Trust; East Midlands; On-site; GBP 21,000 - 26,000; Part time

Job summary

Nottinghamshire Healthcare NHS Foundation Trust is seeking a Clinical Team Secretary to join a busy multi-disciplinary team across several sites. The role includes efficient secretarial and admin support, diary management, minute taking, and reception duties for clinical staff and visitors.

You will need excellent IT skills (Microsoft Office, databases) and the ability to work without supervision, often under pressure. Training will be provided and travel to sites may be required.

Qualifications

• Typing/word processing qualification to RSA/OCR III standard or equivalent level of experience.
• Knowledge of a full range of Business and Administration procedures acquired through NVQ Level 3 or proven practical experience.
• Be proficient in the use of IT systems, including Microsoft Office – Excel, Outlook, Word, database and internal systems including patient and staff information systems.
• You should have excellent organisational and time management skills and have experience of working without supervision including working under pressure when required to meet the needs of the clinical team.
• This varied role will include all aspects of clerical & administrative support to assist staff within a busy clinical service whilst also providing a welcoming & confidential reception service to visitors, staff & patients.

Responsibilities

• Provide an efficient secretarial/administration/reception support service.
• Produce high quality reports and correspondence within agreed deadlines as required.
• To undertake office duties including diary management and message management, opening and distributing mail, dealing with telephone calls and enquiries, production of documents and electronic filing as well as general administration support services.
• Facilitate meetings, including minute taking, venue booking, producing and circulating agendas and accurately taking and producing minutes.
• To work flexibly and provide cover which may include the requirement to travel to different sites.
• All necessary training will be provided.

Skills

Typing

Diary management

Minute taking

Organisational skills

Communication

Reception duties

Education

RSA/OCR III typing qualification

NVQ Level 3 in Business and Administration

Tools

Microsoft Office

Database systems

Job description

This is an exciting & challenging opportunity for a motivated Clinical Team Secretary to work as part of a multi-disciplinary team.

We are looking for enthusiastic & motivated individuals with excellent administration, communication & organisational skills to support Clinical and Medical colleagues within the following Local Mental Health teams.

• 0.6 WTE Ashfield Millfields Centre, Blossomwood, Mansfield Road, Sutton in Ashfield, NG17 4JT - Hours to be discussed at Interview
• 2 WTE Bassetlaw Adult Mental Health, Queens Building, Worksop, Nottinghamshire, S80 2AH
• 2 WTE Beeston Clinic, 38 Wollaton Road, Beeston, Nottingham, NG9 2NR

• Provide an efficient secretarial/administration/reception support service.
• Produce high quality reports and correspondence within agreed deadlines as required.
• To undertake office duties including diary management and message management, opening and distributing mail, dealing with telephone calls and enquiries, production of documents and electronic filing as well as general administration support services.
• Facilitate meetings, including minute taking, venue booking, producing and circulating agendas and accurately taking and producing minutes.
• To work flexibly and provide cover which may include the requirement to travel to different sites.
• Typing/word processing qualification to RSA/OCR III standard or equivalent level of experience.
• Knowledge of a full range of Business and Administration procedures acquired through NVQ Level 3 or proven practical experience.
• Be proficient in the use of IT systems, including Microsoft Office – Excel, Outlook, Word, database and internal systems including patient and staff information systems.
• You should have excellent organisational and time management skills and have experience of working without supervision including working under pressure when required to meet the needs of the clinical team.
• This varied role will include all aspects of clerical & administrative support to assist staff within a busy clinical service whilst also providing a welcoming & confidential reception service to visitors, staff & patients.
• All necessary training will be provided.

#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.

We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.

The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.

The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment

For further details / informal visits contact: Name: Lianne Dalton Job title: Business, Admin and Improvement Manager Email address: [e-mail] Telephone number: 0115 667 0482

Please contact by email or direct dial for further information about the roles and locations.