Multisite Clinical Team Secretary - Admin & Meetings Pro

Nottinghamshire Healthcare NHS Foundation Trust; Nottingham; On-site; GBP 25,000 - 27,000; Full time

Job summary

Nottinghamshire Healthcare NHS Foundation Trust in Nottingham is seeking a Clinical Team Secretary to support the City North Local Mental Health Team. The role covers secretarial and administrative duties, reception support and managing diaries and meetings, with a focus on accurate minute taking and timely production of reports.

The successful candidate will be proficient in Microsoft Office, able to handle confidential information, and capable of working across multiple sites.

Qualifications

• Typing/word processing qualification to RSA/OCR III standard or equivalent level of experience.
• Knowledge of a full range of Business and Administration procedures acquired through NVQ Level 3 or proven practical experience.
• Proficient in IT systems, including Microsoft Office – Excel, Outlook, Word, database and internal systems including patient and staff information systems.

Responsibilities

• Provide an efficient secretarial/administration/reception support service.
• Produce high quality reports and correspondence within agreed deadlines as required.
• To undertake office duties including diary management and message management, opening and distributing mail, dealing with telephone calls and enquiries, production of documents and electronic filing as well as general administration support services.
• Facilitate meetings, including minute taking, venue booking, producing and circulating agendas and accurately taking and producing minutes.
• To work flexibly and provide cover which may include the requirement to travel to different sites.
• To deal efficiently with all correspondence, monitoring telephone enquiries and providing information as appropriate. Using Microsoft packages to support with administrative work.
• Maintaining efficient filing systems for patient’s records & documentation, carrying out regular checks on correct filing of all information in line with Information Governance procedures. Uploading clinical documents to RIO.
• To support trained staff to ensure that data is recorded onto RIO in line with data quality & timeliness requirements

Skills

Diary management

Minute taking

Administration

Reception duties

Education

RSA/OCR III typing qualification

NVQ Level 3 in Business Administration

Tools

Microsoft Office (Excel/Outlook/Word)

RIO patient/staff information system

Database skills

Job description

Nottinghamshire Healthcare NHS Foundation Trust in Nottingham is seeking a Clinical Team Secretary to support the City North Local Mental Health Team. The role covers secretarial and administrative duties, reception support and managing diaries and meetings, with a focus on accurate minute taking and timely production of reports.

The successful candidate will be proficient in Microsoft Office, able to handle confidential information, and capable of working across multiple sites.