Bilingual Operations Admin Coordinator (PT/ES)

Sodexo; Greater London; On-site; GBP 29,000 - 36,000; Full time

Benefits offered by this job

Pension scheme up to 16%

27 days holiday + Bank holidays + 6+

Life assurance

Volunteering days

Job summary

Sodexo is seeking an Operations Admin Coordinator at University College London (UCL) Bloomsbury Campus. This 10-month fixed-term contract offers a 40-hour week from 8am to 5pm, with occasional flexibility.

The role requires Portuguese and/or Spanish language skills and excellent English, supporting payroll, HR processes, recruitment, and office administration. You will provide vital support to the Head of Operations and management, coordinating meetings, supplier relations, and records while

Qualifications

• Essential Portuguese and/or Spanish speaking and excellent verbal and written English.
• Experience in an administration or operations support role.
• Strong IT skills including Microsoft Excel, Word, and Outlook.
• Ability to manage multiple tasks and meet deadlines.
• Exceptional attention to detail and organisational skills.
• Proactive, customer-focused approach.

Responsibilities

• Providing comprehensive administrative support to the Head of Operations and wider management team.
• Managing payroll administration, reporting, and employee records.
• Supporting recruitment, onboarding, right-to-work checks, and HR processes.
• Coordinating meetings, interviews, training, and operational schedules.
• Managing purchase orders, invoices, consumable orders, uniforms, and equipment requests.
• Maintaining accurate records, reports, and compliance documentation.
• Acting as a key point of contact for employees, suppliers, and customers.
• Supporting the smooth day-to-day running of a large and dynamic campus operation.

Skills

Portuguese language

Spanish language

Verbal communication

Written English

multitasking

Customer service

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Sodexo is seeking an Operations Admin Coordinator at University College London (UCL) Bloomsbury Campus. This 10-month fixed-term contract offers a 40-hour week from 8am to 5pm, with occasional flexibility.

The role requires Portuguese and/or Spanish language skills and excellent English, supporting payroll, HR processes, recruitment, and office administration. You will provide vital support to the Head of Operations and management, coordinating meetings, supplier relations, and records while