Medical Staffing Coordinator — Flexible, Impactful Role

Princess Alexandra Hospital NHS Trust; Harlow; On-site; GBP 30,000 - 34,000; Full time

Job summary

The Princess Alexandra Hospital NHS Trust is seeking a Medical Staffing Coordinator to oversee the operational staffing arrangements across the Medicine and Acute divisions. You will ensure inductions and mandatory training are completed and act as a help-desk for medical staff queries, escalating issues as needed.

You will collaborate with HR, Medical Education and other teams to keep services running smoothly, with a focus on high-quality patient care and confidentiality in all staffing

Responsibilities

• Manage the day-to-day medical staffing function, ensuring effective rota coordination and issue resolution.
• Act as a key point of contact for medical staff, providing support and guidance on staffing queries.
• Produce and maintain compliant rotas (including on-call), ensuring appropriate staffing levels at all times.
• Coordinate leave, absences, and staffing cover in collaboration with clinical and operational teams.
• Arrange and manage locum, bank, and agency bookings in line with Trust policies and budget controls.
• Monitor and process timesheets, staffing data, and weekly reports, ensuring accuracy and timely submission.
• Maintain up-to-date records on staffing systems, including absence, leave, and training compliance.
• Support onboarding, induction, and ongoing training coordination for medical staff.
• Liaise with HR, Medical Education, and wider teams on workforce matters.
• Provide administrative support to Operational Managers and ensure a high standard of confidentiality at all times.

Job description

The Princess Alexandra Hospital NHS Trust is seeking a Medical Staffing Coordinator to oversee the operational staffing arrangements across the Medicine and Acute divisions. You will ensure inductions and mandatory training are completed and act as a help-desk for medical staff queries, escalating issues as needed.

You will collaborate with HR, Medical Education and other teams to keep services running smoothly, with a focus on high-quality patient care and confidentiality in all staffing