Medical Staffing Coordinator

Princess Alexandra Hospital; Harlow; On-site; GBP 28,000 - 36,000; Full time

Job summary

The Princess Alexandra Hospital NHS Trust is seeking a Medical Staffing Coordinator to manage operational medical staffing across the Medicine and Acute divisions. You will ensure inductions and mandatory training are completed, support medical staff queries, and escalate issues as needed to the Training Department.

You will coordinate rotas (including on-call), manage locum bookings, monitor timesheets and staffing data, and maintain records while supporting onboarding and training coordination

Responsibilities

• Manage the day-to-day medical staffing function, ensuring effective rota coordination and issue resolution.
• Act as a key point of contact for medical staff, providing support and guidance on staffing queries.
• Produce and maintain compliant rotas (including on-call), ensuring appropriate staffing levels at all times.
• Coordinate leave, absences, and staffing cover in collaboration with clinical and operational teams.
• Arrange and manage locum, bank, and agency bookings in line with Trust policies and budget controls.
• Monitor and process timesheets, staffing data, and weekly reports, ensuring accuracy and timely submission.
• Maintain up-to-date records on staffing systems, including absence, leave, and training compliance.
• Support onboarding, induction, and ongoing training coordination for medical staff.
• Liaise with HR, Medical Education, and wider teams on workforce matters.
• Provide administrative support to Operational Managers and ensure a high standard of confidentiality at all times.

Job description

Job overview

The role of Medical Staffing Coordinator is to manage the operational medical staffing arrangements across the Medicine and Acute divisions, ensuring that all medical staff have undergone a full induction programme and any mandatory training in conjunction with the Training Department. To be a support to all medical staff queries and to elevate queries and issues that are outside of the job role.

This role supports the delivery of high-quality patient care by providing administration support for the Medicine and Acute medical teams. The post holder will work closely with colleagues to ensure services run smoothly and efficiently.

Main duties of the job

• Manage the day-to-day medical staffing function, ensuring effective rota coordination and issue resolution.
• Act as a key point of contact for medical staff, providing support and guidance on staffing queries.
• Produce and maintain compliant rotas (including on-call), ensuring appropriate staffing levels at all times.
• Coordinate leave, absences, and staffing cover in collaboration with clinical and operational teams.
• Arrange and manage locum, bank, and agency bookings in line with Trust policies and budget controls.
• Monitor and process timesheets, staffing data, and weekly reports, ensuring accuracy and timely submission.
• Maintain up-to-date records on staffing systems, including absence, leave, and training compliance.
• Support onboarding, induction, and ongoing training coordination for medical staff.
• Liaise with HR, Medical Education, and wider teams on workforce matters.
• Provide administrative support to Operational Managers and ensure a high standard of confidentiality at all times.

The Princess Alexandra Hospital NHS Trust (PAHT) is proud to care for the communities of West Essex, delivering safe, compassionate, and high-quality services. We are part of the Neighbourhood Wave—a national programme that’s changing how care is delivered by focusing on prevention, early support, and more joined‑up services across health, social care, and the voluntary sector.

This means we’re working more closely with local partners to bring care closer to home and support people to live healthier, more independent lives.

We’re a supportive and inclusive organisation that values its people. We offer development opportunities, flexible working, and a strong focus on wellbeing. As a Disability Confident and equal opportunities employer, we welcome applicants from all backgrounds and experiences.

Join us and help shape the future of care in West Essex.

Detailed job description and main responsibilities

Please refer to job description