Medical Staffing Coordinator

The Methodist Church in Britain; Birtley; On-site; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Development opportunities

Flexible working

Focus on wellbeing

Job summary

The Princess Alexandra Hospital NHS Trust is seeking a Medical Staffing Coordinator to manage the medical staffing function for Medicine and Acute divisions. You will produce weekly and on-call rotas, book locum and bank doctors, and oversee leave records and mandatory training.

You will coordinate induction, liaise with Medical Education and HR, and act as the point of contact for staffing enquiries while maintaining confidentiality and ensuring timely responses.

Qualifications

• Prior experience of medical staffing rotas is essential.
• Experience with handling rotas for medical staff and LTFT doctors is advantageous.

Responsibilities

• Manage the medical staffing function for Medicine and Acute, resolving day-to-day issues.
• Produce, sign off and distribute weekly and on-call rotas, plotted six weeks ahead, compliant with EWTD and New Deal.
• Book locum, bank and agency cover within Trust policy and capped rates, approve bookings on electronic systems and advertise vacancies on NHS Professionals Connect.
• Check bank and agency timesheets, chase outstanding items and report locum costs weekly to operational managers.
• Authorise leave and absence requests and record absence on rostering system.
• Arrange induction for new doctors and organise mandatory training with the Training Department, tracking attendance.
• Liaise with Medical Education and HR on rotations, recruitment, study leave and related issues.
• Attend wards weekly to meet medical staff and maintain confidentiality.

Skills

Microsoft Excel

Microsoft Word

Outlook

Education

GCSE level or equivalent

Tools

NHS Professionals Connect

Job description

This Medical Staffing Coordinator post at The Princess Alexandra Hospital NHS Trust runs the medical staffing function for the Medicine and Acute divisions. The job centres on producing weekly and on-call rotas, booking locum and bank doctors, tracking leave and absence, and organising induction and mandatory training for medical staff. It is a day-to-day coordination role with weekly ward visits, a rota plotted six weeks ahead and responsibility for the medical staffing mailboxes. Prior experience of medical staffing rotas is essential.

What the job involves

• Manage the medical staffing function for Medicine and Acute, resolving day-to-day issues
• Produce, sign off and distribute weekly and on-call rotas, plotted six weeks ahead, compliant with EWTD and New Deal and including LTFT doctors
• Book locum, bank and agency cover within Trust policy and capped rates, approve bookings on electronic systems and advertise vacancies on NHS Professionals Connect
• Check bank and agency timesheets against bookings, chase any outstanding and report locum costs weekly to operational managers
• Authorise leave and absence requests, calculate annual, parental and maternity leave, and record absence on the rostering system
• Complete monthly positive returns and pass them to the operational manager for sign-off
• Arrange induction for new doctors and organise mandatory training with the Training Department, keeping attendance records
• Liaise with Medical Education and HR on rotational doctors, recruitment, study leave and other medical staffing issues
• Act as point of contact for medical staffing enquiries, escalte issues outside the role and maintain confidentiality
• Attend wards weekly to meet medical staff
• Manage the medical staffing mailboxes and respond to emails within agreed timescales
• Forecast vacancies four weeks ahead and send weekly reports on study leave and attendance to the line manager

Qualifications

• Educated to GCSE level or equivalent

Experience

• Good working knowledge of Microsoft Excel, Word and Outlook
• Experience of medical staffing rotas

Skills & knowledge

• Knowledge of Trust agency capped rates
• Knowledge of annual, parental and maternity leave calculation for medical staff
• Ability to communicate with staff at all levels, including consultants, junior doctors and matrons

Nice to have

• Previous NHS experience
• Experience of producing compliant medical rotas

What’s offered

• Development opportunities
• Flexible working
• Focus on wellbeing