Medical Staffing Assistant

The Methodist Church in Britain; Swindon; Hybrid; GBP 28,000 - 42,000; Full time

Benefits offered by this job

Flexible working

Home or remote working

Job summary

The Methodist Church in Britain is seeking an experienced administrator to join the medical staffing team. The role focuses on maintaining accurate doctors' rotas, managing leave and on-call arrangements, and coordinating locum cover in a fast-paced environment.

The position is hybrid, with home working and at least two days on site each week, and requires prior medical staffing or HR experience and knowledge of NHS terms and conditions to support workforce planning and service delivery.

Qualifications

• GCSEs at A* to C, including English Language and Maths, or equivalent qualifications or experience.
• NVQ Level 4 in administration, or equivalent experience.

Responsibilities

• Maintain accurate medical staffing rotas and workforce information.
• Identify staffing gaps and arrange cover, including locum cover.
• Coordinate leave, study leave and on-call arrangements.
• Liaise with doctors, operational leads, service managers and clinical teams.
• Communicate rota changes promptly to relevant stakeholders.
• Maintain workforce records and produce reports.
• Respond to staffing queries and give advice and updates on workforce matters.
• Support workforce planning, recruitment and medical staffing initiatives.
• Deliver a professional, responsive, customer-focused service.

Skills

NHS terms & conditions knowledge

IT skills (Word & Excel)

Communication skills

Organisational skills

Education

GCSEs A*-C including English & Maths

NVQ Level 4 in administration

Tools

Microsoft Word

Microsoft Excel

Job description

A full-time role within the Trust's medical staffing team, keeping doctors' rotas accurate across its community and hospital services. The work centres on leave and study leave requests, on-call and locum cover, identifying staffing gaps and communicating rota changes to clinical teams and managers. It is hybrid, with home working alongside at least two days a week on site, in a fast-paced environment. Prior medical staffing or HR experience and knowledge of NHS medical terms and conditions are essential.

What the job involves

• Maintain accurate medical staffing rotas and workforce information
• Identify staffing gaps and arrange cover, including locum cover
• Coordinate leave, study leave and on-call arrangements
• Liaise with doctors, operational leads, service managers and clinical teams
• Communicate rota changes promptly to relevant stakeholders
• Maintain workforce records and produce reports
• Respond to staffing queries and give advice and updates on workforce matters
• Support workforce planning, recruitment and medical staffing initiatives
• Deliver a professional, responsive, customer-focused service

Qualifications

• GCSEs at A* to C, including English Language and Maths, or equivalent qualifications or experience
• NVQ Level 4 in administration, or equivalent experience

Experience

• Previous experience in a medical staffing or Human Resources environment

Skills & knowledge

• Knowledge of the national terms and conditions for medical staff in the NHS
• Developed IT skills in Microsoft Word and Excel
• Excellent communication, including handling sensitive and contentious information with tact and diplomacy

Nice to have

• Appropriate entry qualification in PC systems, or equivalent experience
• Previous experience of working in the NHS
• Previous experience of ESR

What’s offered

• Flexible working
• Home or remote working