Medical Staffing & On-Call Scheduling Specialist

Princess Alexandra Hospital; Harlow; On-site; GBP 28,000 - 36,000; Full time

Job summary

The Princess Alexandra Hospital NHS Trust is seeking a Medical Staffing Coordinator to manage operational medical staffing across the Medicine and Acute divisions. You will ensure inductions and mandatory training are completed, support medical staff queries, and escalate issues as needed to the Training Department.

You will coordinate rotas (including on-call), manage locum bookings, monitor timesheets and staffing data, and maintain records while supporting onboarding and training coordination

Responsibilities

• Manage the day-to-day medical staffing function, ensuring effective rota coordination and issue resolution.
• Act as a key point of contact for medical staff, providing support and guidance on staffing queries.
• Produce and maintain compliant rotas (including on-call), ensuring appropriate staffing levels at all times.
• Coordinate leave, absences, and staffing cover in collaboration with clinical and operational teams.
• Arrange and manage locum, bank, and agency bookings in line with Trust policies and budget controls.
• Monitor and process timesheets, staffing data, and weekly reports, ensuring accuracy and timely submission.
• Maintain up-to-date records on staffing systems, including absence, leave, and training compliance.
• Support onboarding, induction, and ongoing training coordination for medical staff.
• Liaise with HR, Medical Education, and wider teams on workforce matters.
• Provide administrative support to Operational Managers and ensure a high standard of confidentiality at all times.

Job description

The Princess Alexandra Hospital NHS Trust is seeking a Medical Staffing Coordinator to manage operational medical staffing across the Medicine and Acute divisions. You will ensure inductions and mandatory training are completed, support medical staff queries, and escalate issues as needed to the Training Department.

You will coordinate rotas (including on-call), manage locum bookings, monitor timesheets and staffing data, and maintain records while supporting onboarding and training coordination