Medical Workforce Advisor - Rotas & Compliance

Royal Surrey NHS Foundation Trust; Guildford; On-site; GBP 32,000 - 42,000; Full time

Job summary

Royal Surrey NHS Foundation Trust is seeking a Medical Workforce Advisor – Rotas & Compliance to join the Medical Workforce team in Guildford. You will manage resident doctor rotas, ensure regulatory compliance, and provide guidance on rostering systems and exception reporting.

You will work closely with doctors, managers, rota coordinators and senior stakeholders to maintain safe staffing arrangements and support service improvement through workforce data and reporting.

Qualifications

• Knowledge of resident doctor terms and conditions.
• Experience of rota design.
• Experience of using and implementing administrative systems and procedures.
• Experience of using online recruitment systems.
• Degree level or equivalent working experience at an equivalent level.
• Maths & English GCSE or equivalent.

Responsibilities

• Managing and maintaining resident doctor rotas and work schedules.
• Supporting compliance with Working Time Regulations and national Terms and Conditions.
• Acting as a key contact for exception reporting and rota compliance queries.
• Providing training, guidance, and support on rostering systems and processes.
• Monitoring workforce data and producing reports to support decision-making.
• Working collaboratively with clinical and operational teams to resolve rota issues.
• Supporting service improvement initiatives and the development of innovative workforce solutions.

Skills

Rota design

Regulatory compliance

Stakeholder management

Education

Bachelor's degree or equivalent

Maths & English GCSE or equivalent

Job description

5

Job overview

Are you organised, proactive, and passionate about delivering excellent support services? Do you enjoy building relationships, solving problems, and helping services run smoothly behind the scenes?
We're looking for a Medical Workforce Advisor – Rotas & Compliance to join our friendly and supportive Medical Workforce team. In this varied and rewarding role, you'll play a key part in ensuring our resident doctors are effectively rostered, supported, and compliant with national contractual and regulatory requirements.
Working closely with doctors, managers, rota coordinators, and senior stakeholders, you'll help maintain safe staffing arrangements while providing expert advice on rota management, exception reporting, workforce systems, and compliance processes.

Main duties of the job

• Managing and maintaining resident doctor rotas and work schedules.
• Supporting compliance with Working Time Regulations and national Terms and Conditions.
• Acting as a key contact for exception reporting and rota compliance queries.
• Providing training, guidance, and support on rostering systems and processes.
• Monitoring workforce data and producing reports to support decision-making.
• Working collaboratively with clinical and operational teams to resolve rota issues.
• Supporting service improvement initiatives and the development of innovative workforce solutions.

Working for our organisation

Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5,000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing programme alongside a strong commitment to developing your career. Our diverse and welcoming Royal Surrey family ensures you feel valued from your initial interview and throughout your time with us.

We are clinically led and provide joined-up care by bridging hospital and community services, alongside delivering regional specialist cancer care. Our main acute hospital site is in Guildford, with community sites at Milford, Haslemere and Cranleigh, and services delivered in patients’ homes across Guildford and Waverley.

We work in partnership with Ashford & St Peter’s Hospitals NHS Foundation Trust through a collaborative Group Model, supporting joined-up services, workforce flexibility and development opportunities.

The Care Quality Commission (CQC) has rated us as Outstanding. We are proud of our achievements and continue to invest in our people and infrastructure.

To learn more about life at Royal Surrey, please watch our short video: https://www.youtube.com/watch?v=R96pMboIYdo

Detailed job description and main responsibilities

For further details on the responsibilities associated with this role, please refer to the attached job description.

Person specification

Knowledge and Experience

• Knowledge of resident doctor terms and conditions
• Experience of rota design
• Experience of using and implementing administrative systems and procedures
• Experience of using online recruitment systems

Qualifications

• Degree level or equivalent working experience at an equivalent level
• Maths & English GCSE or equivalent