Materials Management Assistant

NHS Professionals; Bentworth, Pennington; On-site; GBP 12,000 - 15,000; Full time

Benefits offered by this job

Multi locational shifts

Training opportunities

NHS Bank shifts

Job summary

NHS Professionals is seeking a Material Management Assistant to support stock replenishment across wards and departments within Hampshire & Isle of Wight NHS Trust. You will assist in the Matman rollout, prepare data for process implementation and contribute to efficient, accurate material management.

Key tasks include using Excel for data outputs, ordering stock, maintaining catalogues, and coordinating with the Procurement Team to ensure timely deliveries.

Qualifications

• Experience producing accurate outputs with attention to detail.
• Ability to plan and organise own work.
• Capable of safe manual handling where required.
• Experience communicating with colleagues via email/phone/face to face.
• Proficient in Excel and data processing.

Responsibilities

• Manipulating and analysing datasets in Excel to support the Matman project.
• Reorder stock using Matman system; replenish to CIC with flexible usage needs.
• Order PPE for wards/departments.
• Maintain electronic catalogues in GHX and NHS Supply Chain and liaise with procurement.
• Check EDC configuration for departments and adjust for obsolete stock.
• Support site visits and issue handling for deliveries and receipts.

Skills

Excel

Data analysis

Attention to detail

Teamwork

Communication

Time management

Numeracy

English literacy

Manual handling

IT skills

Tools

Matman system

GHX catalogue

NHS Supply Chain catalogue

Job description

Job Title: Material Management Assistant

Trust Location: Hampshire & Isle of Wight Healthcare NHS FT

Location: Maples, Tatchbury, SO40 2RZ and Lymington New Forest Hospital SO41 8QD (As when needed) - Driving License essential (Benefits of working from home once settled into the role)

Hours: 37.5 hours per week

Job Reference: 90619

Working Pattern: Monday - Friday (Flexible)

Duration: 3 Months

Job Purpose

Order stock/non-stock items for the replenishment of the wards/teams as part of the materials management service (Matman).

Assist and support in the Materials Management Roll out programme.

Assist in the data preparation to implement a Materials Management process throughout the Trust which will provide an effective and efficient replenishment service to departments within the Trust.

You’ll learn the following whilst working at the trust

• An in depth understanding of the roles and responsibilities involved in working within the NHS
• Knowledge of the systems used, to effectively complete your role to the highest standard at all times
• A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation.

Key Duties and Responsibilities

• Manipulating and analysing datasets in Excel including data filter, vlookups, IF functions etc and producing user-friendly outputs to support the Matman Project.
• To reorder stock and non-stock items using the Matman (Resus) system to agreed bin quantities. Replenishing goods to the CIC (Central Inventory Catalogue) but allowing flexibility depending on usage and clinical/medical needs, this will be using either PDA or Templates
• Order PPE for the wards/departments.
• Assist in the maintenance of electronic catalogues in GHX liaising with Category Managers and Procurement Team as appropriate
• Assist with the maintenance of NHS Supply Chain catalogue, ensuring products are available for replenishment,
• Ensure that the EDC configuration for each department is checked regularly and changes made for obsolete stock
• Assist the Materials Management Team in site visits, topping up and putting away of goods at ward, theatre and departmental level using bar code systems
• Liaise with end users, customers, colleagues and other staff about delivery problems, receipting or supply enquiries.
• The postholder will have responsibility for ordering for their allocated wards/departments and will organise their own work to meet the deadlines.

You’ll have the following skills/experience

• Experience of producing accurate work (in an academic or work environment) with a high level of attention to detail
• Experience of organising and planning own work.
• Ability to safely lift and carry items, including some manual handling.
• Experience of and confident in communicating with a variety of people via email, phone, or face to face.
• Good customer services skills.
• IT skills with standard keyboard skills for processing information.
• Ability to use Excel to an intermediate level
• Ability to work as part of a team
• Numerate
• Literate in English
• Being flexible and adaptable at work to meet competing priorities
• Assertive, able to influence staff to operate the system correctly and to achieve value for money
• Stock control
• Order processing

As a member of NHS Professionals, you have fantastic benefits

• Competitive pay rates- work this week, get paid next week
• Essential support when you need it- 24/7 365 days- call us anytime
• Multi locational- work across neighbouring Trusts
• Manage your shifts and timesheets on the go- access your “My Bank” shift portal anywhere, anytime online or through your smartphone
• Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements
• Training and development opportunities- Keep up with the essentials and more
• Build holiday allowance for every shift you work- your work life balance is important to us
• Stakeholder pension scheme available- a flexible future for you and yours

Who are NHS Professionals

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.

As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.

Disclaimer

Please note, you will be contacted by email throughout the recruitment process, so please check your emails, including your junk/spam regularly. We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion