Materials Management Assistant

NHS; Liverpool; On-site; GBP 20,000 - 25,000; Full time

Job summary

NHS Liverpool is seeking a Materials Management Assistant to support efficient procurement and stock replenishment across hospital sites. You will use barcode systems, process deliveries, and coordinate with wards and suppliers.

The role requires GCSE Maths and English and NHS experience; you will help maintain stock levels, raise requisitions, and assist the Logistics Supervisor.

Qualifications

• GCSE Maths and English or equivalent.
• Experience working in a busy NHS environment.
• Stock management experience.
• Able to use IT for reporting and data analysis.
• Experience engaging stakeholders.
• Understanding of procurement agendas.

Responsibilities

• Provide internal supply chain services using electronic receipts and barcode data capture.
• Unpack and check items against delivery records and reconcile variances.
• Procure regular stock and non-stock items to meet ward needs.
• Maintain stock rotation and replenish per procedures.
• Ensure stock levels and goods are put away on receipt.
• Raise stock and non-stock requisitions via handheld scanner.
• Unpack, check and book in deliveries.
• Liaise with staff and suppliers on stock management.
• Process purchase orders and identify savings sources.
• Respond to Field Safety Notices.
• Deputise for the Logistics Supervisor when required.

Skills

Stock management

Interpersonal skills

Organisation

IT literacy

Flexibility

Education

GCSE Maths & English

Tools

Microsoft Office

Job description

The role of a Materials Management Assistant is to ensure that an effective and efficient procurement service in regard to the ordering and replenishment of agreed consumable stock throughout the organisation(s) is provided to all end-users, making sure that all goods are ordered and received in a timely manner.

Main duties of the job

• · To provide internal supply chain services (materials management) using electronic receipts system and bar code data capture system;
• · Unpackandcheck items against delivery recordsand take corrective action where necessary ( whilst maintaining audit records);
• · Provide a materials management service to purchase regularstock and non stock items to meet ward/department requirements
• · Ensuring stock r otation and replenishing products in accordance with agreed procedures;
• · Ensuring stock levels are maintained and goods are put away in a timely manner o n receipt;
• · To ensure all designated stock is managed and replenished to the agreed level using a hand held bar code scanner , raising stock and non stock requisitions;
• · Unpack, check andbook in deliveries;
• · Liaise with internal staff and external suppliers onstockmanagement;
• · Processpurchaseordersand recommend sourcesofsupply/ savings to customers.
• · Respond to FSN (Field Safety Notices) received via logistic leads.
• · Deputise for the Logistics Supervisor when required.

Working for our organisation

Please note that this is a rotational position. The successful candidate will be required to work agile and flexibly across multiple hospital sites for planned periods and will receive appropriate training and support for the systems, processes and working practices at each location.

Health Procurement Liverpool (HPL) is a single shared procurement service for:

• Alder Hey Children’s Hospital;
• Clatterbridge Cancer Centre;
• Liverpool Heart & Chest Hospital;
• The Walton Centre.

HPL was established in April 2021 and is hosted by The Walton Centre NHS Foundation Trust. Each of the organisations named above is an equal partner in the service and is responsible for the strategic direction of the function. HPL is fully accountable to all organisations and trust boards.
The HPL vision is to develop a world class health procurement alliance, which creates opportunities, delivers excellence, embraces innovation and maximises value to patient care, whilst ensuring financial sustainability.
Staff will be required to work agile and flexibly across multiple hospital sites (where
appropriate).

Detailed job description and main responsibilities

Please see the job description and person specification document for detailed information about the job description for this vacancy.

Person specification

Qualifications

• A good standard of general education incl. GCSE Maths and English or equivalent
• Experience working in a busy NHS environment.

Knowledge & Experience

• Experience of successfully engaging stakeholders.
• Experience in stock management.
• Understanding of local, regional and national procurement agendas and how this links into operational procurement activity
• Demonstrable IT including Microsoft Office applications used to create reports and to assist in data analysis.
• Experience of successful collaborative working.
• Understanding of the Green agenda and how procurement can support this.

Skills & Attrubutes

• Creative, innovative, self-starter able to motivate self and others to complete agreed objectives.
• Excellent inter-personal skills.
• Reliable, punctual, willing to work flexibly to meet the demands of the role.
• Ability to react to situations promptly in order to solve complex issues with inventory and stock availability
• Excellent organisation skills with the ability to prioritise workload to address conflicting demands

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.