Marie Curie Administrators Scotland

NHS Scotland; United Kingdom; Remote; GBP 27,000 - 29,000; Part time

Benefits offered by this job

Annual leave 27 days + 10 holidays (PT

Staff benefits

Season ticket loan

Life assurance

Blue Light Card

Job summary

Marie Curie Hospice Edinburgh and Glasgow is seeking an organised Administrator to provide clerical and office support across two sites. You will book meetings, prepare agendas, produce accurate minutes, and handle a range of delegated tasks within a compassionate team.

The role requires excellent communication, attention to detail and proficiency with Microsoft Office and MS Teams. Base is on-site with two Edinburgh/Glasgow locations, permanent part-time hours up to 24 per week.

Qualifications

• Experience in administrative role or customer-facing environment
• Proficient in Microsoft Office and comfortable with wider systems
• Excellent communication with collaborative team approach
• Flexible and adaptable with changing service needs
• Strong organisational skills and attention to detail

Responsibilities

• Organise meetings, prepare agendas, take accurate minutes and maintain action logs
• Photocopying, proofreading, scanning, filing and document collation
• Draft basic correspondence for internal and external contacts
• Maintain confidentiality and log referrals, discharges, and clinic lists
• Answer calls and direct enquiries; use MS Teams and Office apps for communication
• Arrange travel and accommodation bookings; manage mail
• Use clinical records systems for logging referrals and appointments

Skills

Meeting organisation

Minute-taking

Communication skills

Microsoft Office

Attention to detail

Tools

MS Teams

Office Suite

Job description

We are looking for a highly organised and proactiveAdministratorsto join our dedicatedScotland Administrationteam atMarie Curie Hospice Edinburghand Glasgow.In this vital role, you will provide comprehensive clerical and office support to the place-based team, helping to ensure the smooth running of day-to-day operations.You’llplay a key part in supporting managers by booking meetings, preparing agendas, producingaccurateminutes, and handling a range of delegated administrative tasks. With excellent communication skills and a keen eye for detail,you’lldeliver a high standard of service to both internal colleagues and external contacts. This is a fantastic opportunity to contribute to a compassionate and professional environment, supporting the delivery of outstanding care.

What you will be doing:

• Support managers and leaders by organising meetings, preparing agendas, takingaccurateminutes, andmaintainingaction logs
• Deliver a range of administrative tasks including photocopying, proofreading, scanning, filing, and document collation
• Draft basic correspondence for internal and external contacts, ensuring clarity and professionalism
• Maintain confidentiality while supporting day-to-day service operations, including data entry into IT systems
• Answer incoming calls and manage external enquiries professionally, ensuring they are directed appropriately and handled efficiently
• Use Microsoft Office applications and MS Teams regularly to support communication and workflow
• Manage incoming and outgoing mail, and arrange travel and accommodation bookings asrequired
• Use clinical record systems to log referrals, discharges, andmaintainclinic lists and appointments

Whatwe’relooking for:

• Experience working in an administrative role or within a customer-facing environment
• Up-to-date knowledge of administrative procedures, includingaccurateminute-taking and meeting support
• Proficient in Microsoft Office applications and confident using wider systems to support service delivery
• Excellent communication skills with a collaborative approach to working within a team
• A flexible and adaptable attitude, with the ability to respond to changing service needs
• Strong organisational skills and attention to detail, with a proactive and professional mindset

Additional Information

What’sin it for me?

Salary: Marie Curie Clinical Pay Scale Band2 £26,696 to £28,988 pro rata

Contract: x2PermanentPart Timepositions availablehours up to 24 hours per week

Base:on site atMarie Curie HospiceEdinburgh andMarie Curie Hospice Glasgow

BenefitsYou’llLove

• Annual leave allowance 27 days plus 10 public holidays (pro rata)
• Competitive Policy for parental/sick Leave
• Industry leading training programmes
• Season ticket loan for travelling to and from work
• Defined contribution schemes for Pension
• Loan schemes for bikes; computers and satellite navigation systems
• Introduce a friend scheme
• Help with eyecare cost
• Entitled to Marie Curie Blue Light Card
• Entitled to Benefit-Hub Discount Scheme
• Life assurance – for all employees

Application Process

• Close date for applications: Midnight2ndOctober 2026
• Interview Dates:W/C 12thOctober 2026
• As part of your onlineapplication,you will be asked for aCV. Please review both the advert and job description and outline yourmost relevant skills,experienceand knowledge for the role.

We reserve the right to close this advert early should we receivea sufficient number ofapplications.

Reference:

Contract Type: Permanent

Posted On: 22/09/2026

Closing Date: 02/10/2026