Maintenance & Procurement Support Specialist

LLOYD'S REGISTER INTERNATIONAL; United Kingdom; On-site; GBP 30,000 - 35,000; Full time

Job summary

Kisharon Langdon is seeking a Maintenance Support & Procurement Administrator to support the Estates team with maintenance and procurement activities. You will handle high volumes of calls and emails, coordinate jobs, and update the CAFM system with up-to-date work orders and essential reports.

Responsibilities include contract management, stock control, and cost-effective procurement of materials, goods, and equipment while adhering to quality standards and policies.

Qualifications

• Proficient in Microsoft Office and general IT skills.
• Excellent communication and relationship-building skills with internal and external sources.
• Adaptability to manage change with strong prioritisation and attention to detail.
• Awareness of upcoming trends.
• Commitment to the organisation's ethos and the ability to respect, support, promote and work within a Jewish ethos.
• Acceptance of and commitment to the principles underlying Equality, Diversity and Health & Safety policies.

Responsibilities

• Oversee Help Desk; report and assign reactive maintenance work orders; ensure CAFM data accuracy.
• Ensure accurate and complete job paperwork; provide maintenance KPI and service level reports.
• Keep all maintenance contracts up to date in the CAFM system.
• Maximize CAFM system use and suggest improvements.
• Ensure timely closure of work orders with contractors.
• Monitor, control and track stock with the Estates team.
• Assist in sourcing, negotiating and manage supplier contracts for best quality, price and terms.
• Follow up with suppliers, address delays, research new products and maintain vendor relationships.

Skills

Microsoft Office

IT Skills

Communication

Relationship-building

Prioritisation

Attention to detail

Job description

Kisharon Langdon is seeking a Maintenance Support & Procurement Administrator to support the Estates team with maintenance and procurement activities. You will handle high volumes of calls and emails, coordinate jobs, and update the CAFM system with up-to-date work orders and essential reports.

Responsibilities include contract management, stock control, and cost-effective procurement of materials, goods, and equipment while adhering to quality standards and policies.