Maintenance Planning & Contract Support Specialist

CBRE Group, Inc.; Dorking; On-site; GBP 28,000 - 34,000; Full time

Job summary

CBRE Group, Inc. in the United Kingdom seeks a proactive Contract Support / Maintenance Planner to strengthen our Facilities Management team. You will manage paperwork, coordinate subcontractors, and support the execution of 52-week maintenance plans to meet contract SLA’s and KPI’s.

You will own work order management, raise Purchase Orders, ensure documentation on the E-Logbook system, assist with billing, and maintain high standards of customer service and compliance across the site.

Qualifications

• Experience in maintenance or service delivery environments.
• Strong organisational and communication skills.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Contract Support / Maintenance Planner.
• Paperwork Management – liaise with sub-contractors and wider FM team to ensure all paperwork is received and verified to support internal record keeping.
• Providing additional support to the FM team with raising Purchase Orders, liaising with contractors and suppliers in a professional and timely manner.
• Contract Management – Working with the FM Team, ensuring all documentation is kept up to date on the E-Logbook system.
• Work order management – Reactive / PPMs for site FM Team and sub-contractors to ensure works are undertaken in a timely manner in-line with contract SLA’s and KPI’s.
• Maintain continuous working relationship and communication with the M&E team.
• Ensure statutory compliance amongst the Maintenance team functions.
• Champion and responsible person for the financial delivery of the FM Team functions through the dedicated CBRE systems.
• Complete monthly billing including SOX checklists and contractual financial reporting as required by the finance and FM teams.
• Ensuring FM Team are receipting goods received and works completed in a timely manner.
• Undertake any other duties as requested by the Facilities Manager, Assistant Facilities Manager and Finance Manager.

Job description

CBRE Group, Inc. in the United Kingdom seeks a proactive Contract Support / Maintenance Planner to strengthen our Facilities Management team. You will manage paperwork, coordinate subcontractors, and support the execution of 52-week maintenance plans to meet contract SLA’s and KPI’s.

You will own work order management, raise Purchase Orders, ensure documentation on the E-Logbook system, assist with billing, and maintain high standards of customer service and compliance across the site.