Contract Support Coordinator

CBRE Group, Inc.; Manchester; Hybrid; GBP 26,000 - 36,000; Full time

Job summary

CBRE Group, Inc. in Manchester is seeking a Contract Support Coordinator to help manage on-site facilities administration. You will support QHSE documentation, CAFM system operations, and coordination of engineers across client sites.

You will handle calls, process timesheets, attend contract/fnancial meetings and prepare monthly reports. The role is hybrid after initial training and offers steady daily hours in a corporate setting.

Qualifications

• Proven experience in a similar administrative role.
• Experience within the FM industry is advantageous.
• Experience with invoices/raising POs.

Responsibilities

• Maintain QHSE documentation using CBRE systems (eLogbooks, Hazard Reports, training records, PPE, toolbox talks).
• Act as on-site CAFM system key user, manage PPM, reactives and reporting.
• Schedule engineers across client sites and allocate work accordingly.
• Take client calls and send jobs to engineers; process timesheets and expenses weekly.
• Attend weekly/monthly Contract Review & finance meetings; prepare monthly customer reports.
• Plan call outs, maintenance visits, and delivery of materials within SLAs; raise Extra Works.
• Create accurate Purchase Orders and review supplier invoices; raise sales invoices on time.
• Run Profit & Loss and debt reports; review open orders and follow up actions.

Skills

Administrative experience

Invoices and PO processing

Time management

Tools

CAF M system

Job description

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management.

We are recruiting a Contract Support Coordinator to join our growing team in Manchester!

The Role:

• Ensure QHSE documentation is maintained and readily available using CBRE systems eLogbooks, Hazard Reports, training & competency records, PPE, toolbox talks.
• Manage CAFM system as key user on site including PPM records, reactives and reporting.
• Schedule engineers across our client sites.
• Take calls from the client & send jobs to engineers.
• Collate and process timesheets and expenses weekly.
• Attend & participate in weekly/monthly Contract Review & finance meetings.
• Create monthly customer report with contract manager.
• Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs.
• Create/raise Extra Works jobs.
• Create accurate Purchase Orders in a timely manner.
• Regularly review and process supplier invoices.
• Raise sales invoices (complete billing) in line with company deadlines at the correct margin.
• Run and review Profit & Loss reports monthly and influence P&L result.
• Run & review debt report weekly.
• Review all open orders & follow up.

Details

• Monday - Friday
• 8am - 5pm
• Hybrid once trained

Qualifications & Experience

• Proven experience in a similar administrative role
• Experience within the FM industry is advantageous
• Experience with invoices/raising POs

EQUAL OPPORTUNITIES

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.