Maintenance Office Manger - FWP-Maintenance

Fairmont Windsor Park - Arora Group; Egham; On-site; GBP 26,000 - 31,000; Full time

Benefits offered by this job

Free meals on duty

Uniform offered and dry cleaned

Complimentary on-site parking

Free shuttle service to Heathrow T5 &E

Discounted employee rates at Arora

Food and beverage discounts

Christmas gifts and employee parties

Introduce a friend scheme

Cycle to work scheme

Merlin Entertainments discounts

Taste card

Life assurance scheme

Wage stream

Employee assistance programme

Arora star employee recognition

Long service recognition

Job summary

Fairmont Windsor Park - Arora Group is seeking an Engineering Coordinator to support the Chief and Deputy Chief Engineer with supplier coordination and daily administrative tasks. You will log records, process vendor invoices, and help maintain efficient office operations on a fast-paced hotel team.

Ideal candidates will have strong organisational and multitasking abilities, experience in a luxury hotel, and a proactive, team-oriented mindset.

Qualifications

• Strong organisational skills and attention to detail.
• Able to multitask and adapt to changing priorities at short notice.
• Flexible approach, calm under pressure, and able to avoid disrupting our guests.
• Team player who supports colleagues with a positive, proactive attitude.
• Experience in a similar role within a 5-star hotel is advantageous.
• Plumbing, carpentry and electrical skills are preferred.

Responsibilities

• Provide hands-on administrative support to the Engineering department, including the Chief and Deputy Chief Engineer.
• Receive and follow up on calls with suppliers, team members, and other departments.
• Log, distribute, and update job records and daily activity logs (KnowCross).
• Process vendor quotes, purchase orders, invoices, and match with delivery notes to prevent discrepancies.
• Monitor and maintain office supply levels to avoid shortages.
• Set up and maintain an efficient and cost-effective filing system.
• Update and file departmental records, including supplier insurance, liability documents, and utility readings.
• Coordinate meetings, appointments, and inspection schedules; assist with daily and monthly departmental meetings.
• Ensure compliance with company policies, safety procedures, and regulatory facility standards.
• Maintain clean, tidy, and well-organized work areas at all times.

Skills

Organisational skills

Attention to detail

Multi-tasking

Adaptability

Team player

Approachable

Proactive

5-star hotel experience

Plumbing

Carpentry

Electrical skills

Tools

KnowCross

Job description

Salary – £28,500Plus Service ChargeHoliday –28 daysholiday, enhanced after 5 years of service.Butthere’smore...Free meals on duty.Uniform offered and dry cleaned.Complimentary on-site parking is available whilst on duty.Free limited shuttle service between the hotel and Heathrow Terminal 5 and Egham Station. Discounted employee friends & family rates at Arora Hotels.Food and beverage discounts.Christmas gifts and employee parties.Introduce a friend scheme.Cycle 2 work scheme.UK attraction discounts @ Merlin Entertainments.Taste card.Life assurance scheme.Wage stream.Employeeassistanceprogramme.Arora star employee recognition.Long service recognition award.About us...Fairmont Windsor Park is a beautiful,heartfeltretreat surrounded by40 acresof Englishcountrysidethat blends iconicheritagewith modern elegance.Our five-starhotelincludes251 luxurious bedrooms and suitesaccompanied by 7 restaurants and bars offering anunrivalleddiningexperience.The spa and wellness facilities are inspired by nature and the hotel hasstate of the artconference facilities.A bit about what you will do...

The Engineering Coordinator will support the Chief and Deputy Chief Engineer to source the suppliers and monitor their performance. In addition, you are expected to effectively coordinate the Engineering team on a daily basis.

• Provide hands-on administrative support to the Engineering department, including the Chief and Deputy Chief Engineer.
• Receive and follow up on calls with suppliers, team members, and other departments.
• Log, distribute, and update job records and daily activity logs (KnowCross).
• Process vendor quotes, purchase orders, invoices, and match with delivery notes to prevent discrepancies.
• Monitor and maintain office supply levels to avoid shortages.
• Set up and maintain an efficient and cost-effective filing system.
• Update and file departmental records, including supplier insurance, liability documents, and utility readings.
• Coordinate meetings, appointments, and inspection schedules; assist with daily and monthly departmental meetings.
• Ensure compliance with company policies, safety procedures, and regulatory facility standards.
• Maintain clean, tidy, and well-organized work areas at all times.

• Strong organisational skills and attention to detail.
• Good at multi-tasking and being able to respond to changes in job priorities at short notice.
• Flexible approach, remaining calm under pressure and working hard to avoid disrupting our guests.
• You value being part of a team and supporting your colleagues.
• Most of all, you will have an approachable, positive, and proactive manner.
• Experience in a similar role within a 5-star hotel is a significant advantage.
• Plumbing, carpentry, and electrical skills are preferred.

Grow with us...
We are growing rapidly and with growth comes advancement opportunities. Being part of the Arora group there are exciting opportunities for career progression and development across our properties and brands.