Maintenance & Helpdesk Coordinator

Pinnacle Group Limited; Morley; On-site; GBP 26,000 - 32,000; Full time

Job summary

Pinnacle Group is seeking a highly organised Maintenance & Helpdesk Coordinator to manage PPM schedules and reactive maintenance across multiple contracts. Based in Morley, you will support the Total FM Team and act as the first point of contact for clients and contractors.

The role requires excellent communication, strong organisational skills, and the ability to work under pressure in a fast-paced environment. Office-based, 37.5 hours/week, Mon-Fri 8:00–4:30.

Qualifications

• Experience managing PPM schedules and reactive maintenance.
• Proven helpdesk operator with commitment to customer service.
• Proficient in Evolution and MS Office suite.

Responsibilities

• Act as the first point of contact for clients, tenants and colleagues.
• Log and manage maintenance requests through the CAFM database.
• Coordinate and oversee Planned Preventative Maintenance (PPM) schedules and reactive maintenance work.
• Raise remedial works following PPM visits and ensure documentation is recorded.
• Monitor SLAs and ensure timely completion of jobs.
• Produce and distribute weekly reports on outstanding/overdue PPMs.
• Track progress and escalate overdue jobs per procedures.
• Allocate work orders to internal/external contractors.
• Maintain records and SharePoint documentation.
• Undertake general administrative duties and support the wider team.
• Support the Helpdesk across multiple contracts as required.

Skills

PPM scheduling

Reactive maintenance

Helpdesk coordination

Customer service

Communication skills

Time management

Evolution software

MS Office

Tools

Evolution

Excel

Word

PowerPoint

Job description

The following content displays a map of the jobs location - Morley

Pinnacle Group is looking for a highly organised, customer-focused Maintenance & Helpdesk Coordinator to take ownership of Planned Preventative Maintenance (PPM) schedules and reactive maintenance across multiple contracts. You will work alongside our Total FM Team based at Dartstone West Industrial Estate,Morley, LS27.

Our Total Facilities Management team delivers integrated asset management and maintenance services across education, leisure, corporate, health and residential sectors. We focus on keeping facilities running smoothly, safely, and efficiently – helping our clients create spaces that work for everyone.

You will ensure all maintenance tasks are completed within agreed service level agreements (SLAs), accurately manage remedial actions, maintain supporting documentation, and provide exceptional helpdesk support. As the first point of contact for clients, tenants, contractors, and colleagues, you will play a key role in delivering an efficient and professional facilities management service across multiple contracts.

You will need excellent communication skills, a friendly demeanour, and the ability to work efficiently under pressure.

We are offering a Full-TimeContract 37 ½ hr per week, office-based, working Monday to Friday, 8 am –4.30 pm.

If you are passionate about helping others and thrive in a fast-paced environment, we would love to hear from you.

Who we are

Pinnacle Group is a market-leading national provider of housing, neighbourhood and workplace services. With over thirty years of experience, we deliver expert, place-based management and maintenance solutions that enhance the everyday lives of the communities we serve.

We’re a people-first organisation with a values-driven culture that has stood the test of time -reflected in the way we care for both our employees and our customers.

Who we’re looking for

We’re looking for someone who not only meets the key criteria below but also embraces our core values – Trust, Respect, Involve, Challenge, and Deliver Excellence – and is committed to earning and maintaining the confidence of our clients and communities.

Key responsibilities will include:

• Act as the first point of contact for all incoming enquiries from clients, tenants and internal colleagues.
• Accurately log and manage maintenance requests through the CAFM database.
• Coordinate and oversee Planned Preventative Maintenance (PPM) schedules and reactive maintenance work.
• Raise remedial works following PPM visits and ensure all relevant documentation is recorded and linked appropriately.
• Monitor SLAs and ensure all jobs are completed within agreed response and rectification times.
• Produce and distribute weekly reports on outstanding and any overdue PPM’s
• Track progress of maintenance works and elevate overdue jobs in accordance with established procedures.
• Allocate work orders to internal/ external contractors
• Maintain accurate records and documentation, including SharePoint updates.
• Undertake general administrative duties and provide additional support to the wider team where needed.
• Support the Helpdesk function as required across multiple contracts. Any other reasonable duties requested by the line manager

Key requirements:

• Experience withPlanned Preventative Maintenance (PPM) schedules and reactive maintenance work management
• Demonstrate a track record as a Facilities Management Helpdesk Operator with commitment to customer service.
• Confident and professional communicator with the ability to manage multiple stakeholders simultaneously.
• Strong organisational skills and high attention to detail, with the ability to manage competing priorities and deadlines effectively.
• Excellent organisational skills and attention to detail are required, along with decision-making and problem-solving.
• Experienced in the operation of a software package, i.e. Evolution.
• Proficient inExcel, Word and PowerPoint
• Self-managing and able to work on own initiative.

Our offer

We believe that diversity makes us stronger. The more varied our workforce, the better we can understand, reflect and meet the needs of the communities we serve. That’s why we actively welcome applications from people of all backgrounds – especially those who represent the communities we work with every day.

As a colleague, you’ll be part of an inclusive and supportive culture where you’re encouraged to thrive. We’re committed to helping you reach your full potential through continuous learning, development opportunities and career progression.

In addition to statutory benefits such as sick pay, maternity/paternity leave, a pension scheme, and annual leave, we offer a wide range of additional benefits tailored to your role and business area, including: