Maintenance Coordinator: Audit-Ready Records & Scheduling

Almac Group; Sharnford; On-site; GBP 32,000 - 46,000; Full time

Benefits offered by this job

Annual bonus

Generous holiday allowance

Healthcare reimbursement

Job summary

Almac Pharma Services in Loughborough is seeking a Maintenance Coordinator to join the Engineering team. You will help update the computerised maintenance management system, register assets, manage records, and support audits with accurate documentation.

This role focuses on coordinating contractors, ordering spare parts, and providing administrative support to ensure safe, compliant operations in a fast-paced, regulated environment.

Qualifications

• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Ability to work collaboratively in a team to achieve objectives.
• Strong multitasking and high accuracy in record-keeping.

Responsibilities

• Updating and maintaining information in the maintenance management system.
• Managing maintenance, engineering and calibration records (electronic and paper).
• Maintaining an organised archive for audits and easy retrieval.
• Reviewing certificates for accuracy and compliance.
• Preparing maintenance reports for audits.
• Coordinating contractor registration, approval, and permit-to-work processes.
• Coordinating spare-parts orders and stock records.
• Providing general admin support to the Engineering team.

Skills

MS Office

Word

Excel

Outlook

Written communication

Verbal communication

Teamwork

Multitasking

Attention to detail

Tools

Document-control systems

Maintenance management system

Job description

Almac Pharma Services in Loughborough is seeking a Maintenance Coordinator to join the Engineering team. You will help update the computerised maintenance management system, register assets, manage records, and support audits with accurate documentation.

This role focuses on coordinating contractors, ordering spare parts, and providing administrative support to ensure safe, compliant operations in a fast-paced, regulated environment.