Maintenance Coordinator

Almac Group; Loughborough; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Annual bonus

Generous holiday allowance

Healthcare reimbursement

Job summary

Almac Group is seeking a Maintenance Coordinator to join the Engineering team at our Charnwood site in Loughborough. The role focuses on maintaining accurate maintenance records, managing the computerised maintenance management system, and coordinating contractors to support safe, compliant operations.

You will work closely with Engineering and Facilities colleagues, oversee calibration and asset registers, and provide general admin support to ensure audits run smoothly.

Qualifications

• Experience in maintenance and scheduling
• Highly organised with ability to manage multiple priorities
• Pharma or regulated environment experience is advantageous
• Experience using document-control or maintenance-management systems is beneficial

Responsibilities

• Update and maintain information in the maintenance management system
• Manage computerised and hard-copy maintenance, engineering and calibration records
• Maintain an organised engineering archive for audits
• Review maintenance and calibration certificates for inaccuracies
• Prepare maintenance reports to support audits
• Coordinate contractor registration, approval and permit-to-work
• Coordinate spare-parts orders and stock records
• Provide general administrative support to the Engineering team

Skills

Organisational skills

Communication

Team collaboration

Multitasking

Attention to detail

Tools

Maintenance management systems

Document control systems

Job description

Location: Charnwood, Loughborough
Hours / Shifts / Pattern: 37.5hrs per week
Business Unit: Almac Pharma Services
Open To: INTERNAL & EXTERNAL APPLICANTS
Ref No.: HRJOB11944

Who we are

Almac Group is a global leader in advancing human health. We provide a range of expert services across the drug development lifecycle to pharmaceutical and biotech companies, supporting them in finding treatments for patients.

The Opportunity

Almac Pharma Services is delighted to offer an opportunity for a Maintenance Coordinator to join our Engineering team at our Charnwood site in Loughborough. This is an important coordination and administrative role that helps ensure our engineering records, maintenance systems and supporting documentation remain accurate, organised and ready for inspection. You will work closely with colleagues across Engineering and Facilities, providing the reliable day-to-day support that helps the department operate safely, efficiently and in line with our quality requirements. Your day will involve updating and maintaining our computerised maintenance management system, registering assets and maintenance routines, and managing electronic and hard-copy engineering records. You will help ensure maintenance and calibration certificates are accurate, properly controlled and easy to retrieve when required for internal or external audits. You will also support the coordination of contractors, including checking that contractors are registered and approved within the relevant contractor management system and arranging permits to work when required. Alongside this, you will assist with ordering spare parts, maintaining stock records, preparing maintenance reports and providing general administrative support to the wider Engineering team.

Key responsibilities include:

• Updating and maintaining accurate information within the maintenance management system.
• Managing computerised and hard-copy maintenance, engineering and calibration records.
• Maintaining an organised engineering archive so documentation can be easily retrieved for audits.
• Reviewing maintenance and calibration certificates to identify inaccuracies.
• Preparing maintenance reports to support internal and external audits.
• Supporting contractor registration, approval and permit-to-work arrangements.
• Coordinating spare-parts orders and maintaining accurate stock records.
• Providing general administrative and operational support to the Engineering team.

Joining Almac means becoming part of a fast-paced, growing organisation within a highly regulated industry. We offer a supportive and collaborative working environment, with excellent opportunities for learning, development and long-term career progression across the Almac Group. Our approach is simple – we support, develop and reward our people, build fulfilling careers and together we advance human health. More information can be found here: Life at Almac - Almac

What You Need To Be Successful

To be successful in this role, you will bring previous experience of working within a maintenance and scheduling environment. You will be highly organised, comfortable managing several priorities at once and committed to maintaining accuracy across all records and administrative activities. You will also require:

• Proficiency in Microsoft Office applications, including Word, Excel and Outlook.
• Effective written and verbal communication skills.
• The ability to work collaboratively as part of a team to deliver business objectives.
• The ability to manage multiple tasks while maintaining a high level of accuracy.
• A careful and methodical approach to maintaining records and documentation.

Previous experience within the pharmaceutical industry or another regulated environment would be advantageous, particularly if you have worked in line with good practice quality requirements. Experience using document-control or maintenance-management systems would also be beneficial. Applicants must have eligibility to work in the UK with no restrictions OR possess a valid work permit that will allow you to take up full-time employment in the UK.

Further information

For further information on the essential and desirable criteria, please review the job description attached to the online job posting. A fantastic salary and benefits package is available, including annual bonus, generous holiday allowance, healthcare reimbursement scheme, and a rewarding role where your work contributes to the advancement of human health.

Closing Date

We will no longer be accepting applications after 5pm on Sunday 18th October 2026.