Maintenance Coordinator

Almac Group; Loughborough; On-site; GBP 30,000 - 42,000; Full time

Job summary

Almac Group in the UK is seeking a Maintenance Coordinator to join the Engineering team at our Charnwood site in Loughborough. You will coordinate and administer maintenance records, ensure accuracy, and support day-to-day activities to keep systems compliant.

You will manage the maintenance management system, control certificates, support contractor registrations, and prepare reports for audits, while providing general admin support and contributing to safe, efficient operations.

Qualifications

• Experience in maintenance and scheduling environments.
• Highly organized with ability to manage multiple priorities.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Effective written and verbal communication.
• Collaborative team player to achieve business objectives.
• Methodical approach to maintaining records and documentation.

Responsibilities

• Update and maintain information within the maintenance management system.
• Manage computerised and hard-copy maintenance, engineering and calibration records.
• Maintain an organised engineering archive for audits.
• Review maintenance and calibration certificates for inaccuracies.
• Prepare maintenance reports for internal and external audits.
• Coordinate contractor registration, approval and permit-to-work arrangements.
• Coordinate spare-parts orders and maintain stock records.
• Provide general administrative and operational support to the Engineering team.

Skills

Microsoft Office

Communication skills

Team collaboration

Task management

Record keeping

Tools

Maintenance management system (CMMS)

Job description

Almac Group is a global leader in advancing human health. We provide a range of expert services across the drug development lifecycle to pharmaceutical and biotech companies, supporting them in finding treatments for patients.

Description

Maintenance Coordinator

Location: Charnwood, Loughborough

Business Unit: Almac Pharma Services

Open To: INTERNAL & EXTERNAL APPLICANTS

Ref No.: HRJOB11944

Who we are Almac Group is a global leader in advancing human health. We provide a range of expert services across the drug development lifecycle to pharmaceutical and biotech companies, supporting them in finding treatments for patients.

The Opportunity

Almac Pharma Services is delighted to offer an opportunity for a Maintenance Coordinator to join our Engineering team at our Charnwood site in Loughborough. This is an important coordination and administrative role that helps ensure our engineering records, maintenance systems and supporting documentation remain accurate, organised and ready for inspection. You will work closely with colleagues across Engineering and Facilities, providing the reliable day-to-day support that helps the department operate safely, efficiently and in line with our quality requirements.

Your day will involve updating and maintaining our computerised maintenance management system, registering assets and maintenance routines, and managing electronic and hard-copy engineering records. You will help ensure maintenance and calibration certificates are accurate, properly controlled and easy to retrieve when required for internal or external audits.

You will also support the coordination of contractors, including checking that contractors are registered and approved within the relevant contractor management system and arranging permits to work when required. Alongside this, you will assist with ordering spare parts, maintaining stock records, preparing maintenance reports and providing general administrative support to the wider Engineering team.

Key responsibilities include:

• Updating and maintaining accurate information within the maintenance management system.
• Managing computerised and hard-copy maintenance, engineering and calibration records.
• Maintaining an organised engineering archive so documentation can be easily retrieved for audits.
• Reviewing maintenance and calibration certificates to identify inaccuracies.
• Preparing maintenance reports to support internal and external audits.
• Supporting contractor registration, approval and permit-to-work arrangements.
• Coordinating spare-parts orders and maintaining accurate stock records.
• Providing general administrative and operational support to the Engineering team.

Joining Almac means becoming part of a fast-paced, growing organisation within a highly regulated industry. We offer a supportive and collaborative working environment, with excellent opportunities for learning, development and long-term career progression across the Almac Group.

Our approach is simple – we support, develop and reward our people, build fulfilling careers and together we advance human health. More information can be found here: Life at Almac - Almac

What you need to be successful

To be successful in this role, you will bring previous experience of working within a maintenance and scheduling environment. You will be highly organised, comfortable managing several priorities at once and committed to maintaining accuracy across all records and administrative activities. You will also require:

• Proficiency in Microsoft Office applications, including Word, Excel and Outlook.
• Effective written and verbal communication skills.
• The ability to work collaboratively as part of a team to deliver business objectives.
• The ability to manage multiple tasks while maintaining a high level of accuracy.
• A careful and methodical approach to maintaining records and documentation.

Previous experience within the pharmaceutical industry or another regulated environment would be advantageous, particularly if you have worked in line with good practice quality requirements.

Experience using document-control or maintenance-management systems would also be beneficial. Applicants must have eligibility to work in the UK with no restrictions OR possess a valid work permit that will allow you to take up full-time employment in the UK.

Further information

For further information on the essential and desirable criteria, please review the job description attached to the online job posting. A fantastic salary and benefits package is available, including annual bonus, generous holiday allowance, healthcare reimbursement scheme, and a rewarding role where your work contributes to the advancement of human health.

Closing Date:

We will no longer be accepting applications after 5pm on Sunday 18th October 2026.

RECRUITMENT AGENCIES PLEASE NOTE:
Almac will only accept applications from agencies/business partners that have been invited to work on this role by our Talent Acquisition team. Speculative candidate CVs received or submitted directly to Hiring Managers will be considered unsolicited and no fee will be payable. Thank you for your cooperation.

Paid Time-Off for Vacation and Sick Days

Almac Group is an Equal Opportunity Employer