Facilities Compliance & Maintenance Coordinator

Lumentum Operations LLC; Towcester; On-site; GBP 30,000 - 42,000; Full time

Job summary

Lumentum Operations LLC in Towcester, UK is seeking a Maintenance Administration and Procurement support professional. You will manage maintenance records, coordinate planned work, handle purchase orders, and ensure compliance across site operations, including reporting and documentation control.

You will liaise with maintenance teams, contractors and internal functions, supporting audits and risk assessments while using CMMS and ERP tools to maintain accurate records and schedules.

Qualifications

• Experience in maintenance, facilities, engineering, procurement or compliance administration.
• Experience raising and managing purchase orders.
• Strong organisational and administrative skills.
• Experience managing records, schedules and compliance documentation.
• Proficient in Microsoft Office, especially Excel and Outlook.
• Ability to manage multiple priorities and meet deadlines.
• Confident communication with internal teams and contractors.

Responsibilities

• Maintain accurate maintenance records, schedules and documentation.
• Coordinate planned maintenance activities and follow up actions.
• Update CMMS or maintenance tracker.
• Monitor maintenance completion and overdue tasks.
• Prepare weekly and monthly maintenance reports.
• Maintain asset registers and maintenance histories.
• Track spare parts, certificates and operating manuals.
• Support planning of maintenance shutdowns and site interruptions.
• Raise purchase orders for maintenance, facilities, compliance and contractor requirements.
• Coordinate contractor attendance, pre-arrival requirements and site access.
• Maintain contractor records, insurance details and training certificates.
• Support compliance with health and safety, environmental and facilities legislation.
• Maintain records for critical systems (HVAC, electrical, fire systems, etc.).
• Provide updates on maintenance, procurement and compliance performance.

Skills

Maintenance admin

PO management

Organisational skills

Record keeping

MS Office (Excel & Outlook)

Multi-tasking

Communication skills

Detail-oriented

Tools

CMMS

ERP system

Procurement system

Job description

Lumentum Operations LLC in Towcester, UK is seeking a Maintenance Administration and Procurement support professional. You will manage maintenance records, coordinate planned work, handle purchase orders, and ensure compliance across site operations, including reporting and documentation control.

You will liaise with maintenance teams, contractors and internal functions, supporting audits and risk assessments while using CMMS and ERP tools to maintain accurate records and schedules.