Team Assistant

Laing O'Rourke; Greater London; Hybrid; GBP 28,000 - 34,000; Full time

Job summary

Laing O'Rourke in London is seeking a Team Assistant to provide essential support to a busy professional services team. You will manage diaries, coordinate meetings, prepare materials, and act as the professional point of contact for internal and external stakeholders.

The role offers exposure to senior professionals, varied projects, and a fast-paced environment where organisation and attention to detail are valued.

Qualifications

• Previous experience in an administrative, team support, coordinator or assistant role.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent attention to detail and a commitment to accuracy.
• Confident communication skills, both written and verbal.
• Experience coordinating meetings, diaries, travel or events.

Responsibilities

• Providing administrative and coordination support to a busy team.
• Managing diaries, scheduling meetings and handling changes to arrangements.
• Coordinating internal meetings, reviews and team activities.
• Preparing presentations, reports, agendas and meeting materials.
• Tracking actions and following up on outstanding tasks to ensure progress is maintained.
• Arranging interviews, stakeholder meetings and workshops.
• Coordinating travel, accommodation and itineraries where required.
• Maintaining accurate records, documentation and reporting information.
• Supporting the preparation and formatting of presentations, reports and business documents.
• Acting as a professional point of contact for internal and external stakeholders.
• Assisting with events, networking activities and team initiatives.
• Supporting process improvements and helping maintain effective systems and templates.

Skills

Administrative experience

Organisational skills

Attention to detail

Excellent communication

Meeting coordination

Diary management

Proactive

Relationship-building

Customer-focused

Discretion/confidentiality

Learning new technologies

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Teams

Job description

Based: London

We're looking for a Team Assistant to provide essential support to a busy professional services team. This is a varied role where you'll work closely with colleagues, coordinate key activities, manage competing priorities, and help deliver an exceptional experience for stakeholders.

This opportunity offers exposure to senior professionals, interesting projects, and a fast-paced environment where no two days are the same. It's ideal for someone who enjoys being at the centre of a team, thrives on organisation, and takes pride in delivering high-quality support.

What you'll be doing

• Providing administrative and coordination support to a busy team.
• Managing diaries, scheduling meetings and handling changes to arrangements.
• Coordinating internal meetings, reviews and team activities.
• Preparing presentations, reports, agendas and meeting materials.
• Tracking actions and following up on outstanding tasks to ensure progress is maintained.
• Arranging interviews, stakeholder meetings and workshops.
• Coordinating travel, accommodation and itineraries where required.
• Maintaining accurate records, documentation and reporting information.
• Supporting the preparation and formatting of presentations, reports and business documents.
• Acting as a professional point of contact for internal and external stakeholders.
• Assisting with events, networking activities and team initiatives.
• Supporting process improvements and helping maintain effective systems and templates.
• Providing flexible support across the team as priorities and workloads change.

What we're looking for

• Previous experience in an administrative, team support, coordinator or assistant role.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent attention to detail and a commitment to accuracy.
• Confident communication skills, both written and verbal.
• Experience coordinating meetings, diaries, travel or events.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Teams.
• A proactive approach with the confidence to take ownership of tasks.
• Strong relationship-building skills and a customer-focused mindset.
• The ability to remain calm and organised in a busy environment.
• A professional and discreet approach when handling confidential information.
• Enthusiasm to learn, develop and embrace new technologies and ways of working.

Don't match all the criteria? We are open and always happy to hear from people with transferable skill sets and a commitment to learning.

About us

We are an international engineering and construction company delivering state-of-the-art infrastructure and buildings projects for clients in the UK, Middle East and Australia.

Certainty, reliability, quality - this is what our clients want. And at Laing O'Rourke, we have more than 150 years of experience delivering it. Laing O'Rourke's story is one of energy, passion, ambition, people and teamwork. We harness the power of our experience, stretching back over a century and a half to deliver certainty for our clients.

As part of the Disability Confident scheme, we would like to enable access to candidates with long term health conditions and disabilities through the 'Offer an interview scheme'. This supports applicants that meet the essential criteria by offering an interview for the advertised position. Please let us know prior to interview what adjustments are required as well as discussing how we can support you in the workplace.

We want to ensure our recruitment process is accessible to all. If you need the application form in an alternative format or you would like to know more about our recruitment process, please email [e-mail]

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