London Office Operations & Front Desk Assistant

OLIVER | The Brandtech Group; Greater London; On-site; GBP 21,000 - 27,000; Full time

Job summary

OLIVER in London, part of The Brandtech Group, is seeking a Home Team Assistant to keep front-of-house running smoothly and support a broad range of office operations. You'll welcome clients and visitors, manage access passes, coordinate meetings, and assist with diary management and daily admin.

Training is provided across systems, and you'll develop hands‑on experience in supplier coordination, events, and health and safety procedures while contributing to a proactive, friendly office culture.

Qualifications

• Experience in a front‑of‑house, reception, or customer‑facing role.
• Strong organisational skills with the ability to manage multiple tasks.

Responsibilities

• Welcome clients, visitors and employees in a warm, professional manner.
• Manage office access across locations and issue/remove passes.
• Coordinate meeting room bookings and visitor arrangements.
• Set up and reset meeting rooms for client meetings and internal sessions.
• Coordinate catering orders and provide hospitality support for events.
• Support planning and logistics of office events and pitches.
• Answer calls and respond to emails in a timely manner.
• Provide diary management and scheduling support.
• Maintain records and documentation.
• Raise purchase orders and support day-to-day financial admin.
• Process deliveries, mail and courier services.
• Keep multiple offices stocked with groceries, stationery and supplies.
• Coordinate maintenance calls with facilities providers.
• Support health and safety procedures and compliance.
• Assist with baseline office operations and administrative tasks.

Skills

Front-of-house

Communication

Organisation

Office software

Tools

Outlook

Teams

Ticketing

Job description

OLIVER in London, part of The Brandtech Group, is seeking a Home Team Assistant to keep front-of-house running smoothly and support a broad range of office operations. You'll welcome clients and visitors, manage access passes, coordinate meetings, and assist with diary management and daily admin.

Training is provided across systems, and you'll develop hands‑on experience in supplier coordination, events, and health and safety procedures while contributing to a proactive, friendly office culture.