London Office Operations & Facilities Coordinator

ZS; Greater London; On-site; GBP 23,000 - 29,000; Full time

Benefits offered by this job

Total rewards package

Hybrid work model

Job summary

ZS Corporate Support Teams is seeking an organised, energetic full-time Operations Assistant for our London office. The role supports office services and facilities, reporting to the Office Manager, with a heavy emphasis on coordinating meetings, managing supplies, and front desk duties.

You will be in the office 5 days per week and contribute to events, travel, and service initiatives while upholding a professional presence and strong interpersonal skills.

Qualifications

• Prior work experience as an office assistant within a professional organization.
• Ability to lift 50 pounds.
• Good time management skills, attention to detail, and flexibility.
• Strong work ethic and initiative.
• Maturity, the ability to follow instructions and to work independently.
• Professional appearance and demeanor with ability to exercise good judgment and discretion.
• Positive attitude and sense of humor.
• Fluency in English, another European language is a plus.

Responsibilities

• Stock and maintain inventory of office, printer, and meeting room equipment/supplies
• Stock and maintain inventory of kitchen and pantry supplies
• Maintain meeting room facilities
• Set up/breakdown meetings and events
• Distribute mail and packages
• Perform various kitchen duties (eg. run/unload the dishwasher, wipe down kitchen, etc.), as needed
• Reset and stock team rooms, phone rooms, and conference rooms
• Assist with copying projects, as requested
• Front desk reception back‑up coverage (answering phones, greeting visitors, handling incoming/outgoing mail and deliveries)
• Complete special projects as needed Log building maintenance requests
• Assist with office events and service initiatives

Skills

Office administration

Time management

Attention to detail

Independent work

Professional demeanor

Good sense of humor

Fluency in English

Job description

ZS Corporate Support Teams is seeking an organised, energetic full-time Operations Assistant for our London office. The role supports office services and facilities, reporting to the Office Manager, with a heavy emphasis on coordinating meetings, managing supplies, and front desk duties.

You will be in the office 5 days per week and contribute to events, travel, and service initiatives while upholding a professional presence and strong interpersonal skills.