Logistics Administrator

Vibe Recruit; Port Talbot; On-site; GBP 25,000 - 30,000; Full time

Benefits offered by this job

Training and development opportunities

Immediate start available

Job summary

Vibe Recruit is seeking a Logistics Administrator in Port Talbot. The role focuses on coordinating dispatches, documentation, and shipments while maintaining accurate records and ERP data.

Key duties include liaising with carriers, tracking orders, and ensuring compliance with export requirements. A strong admin skillset and IT proficiency are essential for success in this busy logistics environment.

Qualifications

• Strong administration and organisational skills with excellent attention to detail.
• Good IT skills, including Microsoft Excel and accurate data entry.
• Confident written and verbal communication.
• Ability to prioritise workloads and manage multiple tasks.
• Willingness to undertake relevant training.
• Desirable: experience in logistics, dispatch or order processing.

Responsibilities

• Prepare and process dispatch documentation including delivery notes, invoices, export statements and Certificates of Origin.
• Organise collection and transportation with approved haulage companies.
• Track UK and international shipments and provide updates.
• Allocate stock to customer orders and prepare picking lists.
• Coordinate repacking and dispatch requirements.
• Maintain accurate records using the ERP system.
• Assist with dangerous goods documentation and regulations.
• Liaise with the Chamber of Commerce on export documentation.
• Collaborate with warehouse, sales and other departments to ensure on-time dispatch.
• File completed sales documentation and provide admin support to logistics.

Skills

Administration

IT skills

Attention to detail

Data entry

Communication

Time management

Numeracy

Literacy

Procedures

Tools

Microsoft Excel

ERP systems

Job description

Logistics Administrator

Location: Port Talbot
Salary: £27,495 per annum (£14.10 per hour)
Hours: Monday to Friday, 37.5 hours per week
Contract: Full-Time, Permanent

Vibe Recruit is currently recruiting for an organised and detail-oriented Logistics Administrator to join a busy and established business.

This is an excellent opportunity for someone with strong administration and IT skills who enjoys working in a fast-paced environment and coordinating multiple tasks.

The successful candidate will play an important role in supporting the smooth running of daily logistics operations, ensuring customer orders are processed accurately, shipments are organised efficiently and all relevant documentation is completed to a high standard.

Previous experience in logistics, dispatch or order processing is essential.

Key Responsibilities

• Prepare and process dispatch documentation, including delivery notes, commercial invoices, export statements and Certificates of Origin.

• Organise the collection and transportation of goods using approved haulage companies.

• Track and monitor UK and international shipments, providing updates where required.

• Allocate stock to customer orders and prepare picking lists.

• Prepare repacking instructions and coordinate dispatch requirements.

• Maintain accurate records and process information using the company's ERP system.

• Assist with dangerous goods documentation, following company procedures and relevant regulations.

• Liaise with the Chamber of Commerce regarding export documentation.

• Work closely with warehouse, sales and other internal departments to ensure orders are dispatched efficiently.

• Collect, organise and file completed sales documentation.

• Provide general administrative support to the logistics department.

Skills & Experience Required

• Strong administration and organisational skills with excellent attention to detail.

• Good IT skills, including Microsoft Excel, email and accurate data entry.

• Confident communication skills, both written and verbal.

• Ability to prioritise workloads and manage multiple tasks effectively.

• Good literacy and numeracy skills.

• Ability to follow procedures and maintain accurate documentation.

• A proactive, reliable and flexible approach to work.

• Willingness to undertake relevant training.

Desirable but not essential

• Previous experience in logistics, transport, dispatch, order processing or administration.

• Experience using ERP or stock control systems.

• Knowledge of shipping, export or customs documentation.

• Familiarity with commercial invoices, Certificates of Origin or dangerous goods documentation.

Salary & Benefits

• £27,495 per annum

• Monday to Friday working hours

• 37.5-hour working week

• Training and development opportunities

• Immediate start available

If you are an organised and motivated individual with good administrative skills and an interest in logistics, we would love to hear from you.