Live Events Project Coordinator - Growth & Training Focus

Neg Earth Lights Ltd; Greater London; On-site; GBP 26,000 - 34,000; Full time

Job summary

Neg Earth Lights Ltd, a London-based provider of lighting and rigging equipment for the entertainment industry, seeks a Project Coordinator to support planning and delivery of live events and tours. You will act as a central coordinator across stock, logistics, and client communication, ensuring accurate information, timely updates, and seamless collaboration with production and procurement teams.

The role requires a proactive, detail-oriented individual with strong relationships skills and a

Qualifications

• Strong interest in the live events and touring industry.
• Excellent communication skills, with the ability to build and maintain positive relationships.
• Highly organised, with the ability to plan ahead, prioritise, delegate, and oversee workload effectively.
• Technically minded and creative thinker with strong diagnostic problem-solving abilities.
• Confident working both autonomously and as a collaborative team player.
• Takes ownership, demonstrating accountability and a proactive, can-do attitude.
• Flexible and adaptable, with the ability to overcome challenges and perform under pressure.
• The show must go on so providing a 7 day operation/service is key. Therefore the ability to work paid overtime on occasions, including weekends is essential.
• Advanced Microsoft 365 / MS Office skills, including Outlook, Excel, and Word

Responsibilities

• Act as a central point of contact, manage and update all project information accurately.
• Effectively manage your own time across multiple projects, running across multiple timelines and stages.
• Collaborate and support project manager in all aspects of the project from stock booking to quotation, preparation to load and event support to return.
• Work closely with production, freight forwarders and our procurement team to prepare international shipping paperwork e.g. manifests.
• Use our stock management system to enter and maintain all resource requirements for equipment, crew and transport.
• Liaise with and support our operations team to ensure they have all the information to deliver high quality, prepped equipment is prepped to prepare and load the equipment.
• Use and develop your knowledge of what it takes to put a tour or event lighting system together to build an accurate equipment list from client’s designs plots and paperwork.
• Use and develop your knowledge of the skills and crew required to build a successful team for the event or tour.
• Collaborate with the project managers to appropriately cost and quote projects, considering all elements of the job – crew, equipment and transport.
• Build your knowledge of Neg Earth freelance crew. Work with the crew booking team to identify, contact and book the crew for an event or tour.
• Highlight and proactively address equipment shortages. Liaise and build relationships with third-party suppliers, consider all trading variables when organising sub-hires. Ensure the best deal is secured for the company.
• Facilitate and support project managers in conversations with the fabrication team to develop bespoke solutions and re-use older fabricated stock items.
• Work proactively as the name and face of the company. Establish a rapport, build trusting relationships with all stakeholders including clients, suppliers, and freelance crew.
• Find and develop opportunities to develop new relationships and with experience potential future clients.
• Connect with and support other companies/departments involved in the production e.g. sound, video. Using your knowledge and Neg equipment to deliver a total package.
• Any other duties as required / authorised by your Line Manager / Line Management reporting line.
• Comply with all Health and Safety requirements.
• Comply with all Policies and Procedures.
• Ensuring that work areas are kept in a clean and tidy manner at all times.

Skills

Live events interest

Excellent communication

Highly organised

Technical mindset

Autonomy and teamwork

Ownership and accountability

Flexible and adaptable

Overtime availability

MS Office (365)

Tools

MS Office 365

Job description

Neg Earth Lights Ltd, a London-based provider of lighting and rigging equipment for the entertainment industry, seeks a Project Coordinator to support planning and delivery of live events and tours. You will act as a central coordinator across stock, logistics, and client communication, ensuring accurate information, timely updates, and seamless collaboration with production and procurement teams.

The role requires a proactive, detail-oriented individual with strong relationships skills and a