Level 3 Business Administration Apprenticeship - Birley Primary Academy

South Yorkshire Apprenticeship Hub; Sheffield; On-site; GBP 12,000 - 16,000; Part time

Job summary

Birley Primary Academy in Sheffield is offering an Apprenticeship Level 3 in Business Administration to support a busy school office. You will be the first point of contact for visitors and manage a wide range of admin tasks with a friendly, professional service.

You will study online while placed at the school for 18 months, delivering admin duties, handling correspondence and assisting with pupil attendance and school events. Potential for full-time employment on completion.

Qualifications

• Excellent communication and IT skills as part of daily admin tasks.
• Ability to manage correspondence, letters and emails efficiently.
• Organised approach to attendance and data handling within a school setting.

Responsibilities

• Greet visitors professionally and manage on-site checks.
• Handle admin duties: letters, texts and handouts.
• Support keeping children safe in line with policy across interactions.
• Email management and respond where appropriate.
• Process school dinner systems and attendance monitoring.
• Call unexplained absences and report to SLT as needed.
• Occasionally accompany home visits.
• Process holiday requests and assist with ad hoc projects.
• Minute taking and ensure tidy, organised office area.
• Manage online payments for trips and clubs.

Skills

Communication

IT skills

Attention to detail

Organisation skills

Problem solving

Administrative skills

Analytical skills

Logical

Team working

Initiative

Patience

Education

Level 3 Business Administration

Job description

Birley Primary Academy

Apprenticeship Level 3

About The Role

To work as part of a team ensuring the school office runs efficiently, whilst maintaining a friendly and professional service to the community, colleagues and governors.

To role model high standards, as the first point of contact for most visitors and enquiries to the school.

• Ensuring that all visitors are welcomed in a polite and professional manner, maintaining full compliance with the Visitors/Contractors On-Site Checks
• General administration duties, such as preparing letters, texts and handouts
• Ensure that Keeping Children Safe in Education statutory guidance underpins all interaction with visitors, contractors and agency staff on site
• E-mail management and responding where appropriate
• To process the school dinner systems in place within the academy
• Carry out first day absence calling and report to SLT unexplained absences
• On occasion may be required to accompany another with home visits
• Process holiday absence requests
• Report collation and information gathering, general administration, business analysis and any other duties as required by school management (e.g.; persistent absence monitoring)
• Ensure pupil attendance is monitored and high light to SLT any areas of concern
• Providing an accurate and confidential administrative service, including typing of correspondence, spreadsheets and presentations
• Dealing with incoming correspondence including calls, post and e-mails in a professional manner
• Assist with pupil first aid / welfare duties, looking after sick children, liaising with parents / staff etc. administering medication when necessary, in accordance with the school policy on administering medication
• Undertaking ad hoc projects
• Minute taking
• Ensure the office and entrance area is well presented, tidy and organised
• Process online payment system for parents to pay for trips/afterschool clubs etc.
• Possible full-time employment upon completion of the apprenticeship

About The Training

• Qualification:Level 3 Business Administration
• Delivery: All learning is online alongside placement at the school.
• Location: Birley Primary Academy, Hayfield Cres, Sheffield S12 3AB Duration: 18 months

About The Employer

At Birley Primary Academy, we combine high expectations, personalised support and a strong sense of community to help every child flourish and achieve their best.

Whether you are considering schools for the first time or exploring your options, our Open Days offer a relaxed opportunity to look around, ask questions and see first-hand how we support every child to achieve their full potential.

Skills Required

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Problem solving skills
• Administrative skills
• Analytical skills
• Logical
• Team working
• Initiative
• Patience

Training Provider

LET ME PLAY LIMITED

Course/Training

Business administrator (level 3)