Level 3 Business Administration Apprenticeship - Birley Primary Academy

Southyorkshireapprenticeships; Sheffield; On-site; GBP 15,000 - 19,000; Full time

Job summary

Birley Primary Academy seeks a Level 3 Business Administration apprentice to help run the school office efficiently and professionally in Sheffield. You will be the first point of contact for visitors and enquiries, supporting administration, attendance and safeguarding tasks during an 18‑month placement.

Delivery is online alongside placement at the school, with possible progression to full-time employment on completion of the apprenticeship.

Qualifications

• General administration duties and accuracy in document handling.
• Ability to manage emails, letters and visitor enquiries.
• Awareness of safeguarding policies in education settings.

Responsibilities

• Welcome visitors in a polite and professional manner.
• Carry out general administration tasks (letters, texts, handouts).
• Process school dinner systems and attendance monitoring.
• Maintain accurate records, minutes and correspondence.
• Support with pupil welfare and on-site first aid as needed.
• Undertake ad hoc projects and attend to e-mails and calls.

Skills

Communication skills

Organisation

Professionalism

Teamwork

Education

Level 3 Business Administration

Job description

Level 3 Business Administration Apprenticeship - Birley Primary Academy

To work as part of a team ensuring the school office runs efficiently, whilst maintaining a friendly and professional service to the community, colleagues and governors.

To role model high standards, as the first point of contact for most visitors and enquiries to the school.

• Ensuring that all visitors are welcomed in a polite and professional manner, maintaining full compliance with the Visitors/Contractors On-Site Checks
• General administration duties, such as preparing letters, texts and handouts
• Ensure that Keeping Children Safe in Education statutory guidance underpins all interaction with visitors, contractors and agency staff on site
• E-mail management and responding where appropriate
• To process the school dinner systems in place within the academy
• Carry out first day absence calling and report to SLT unexplained absences
• On occasion may be required to accompany another with home visits
• Process holiday absence requests
• Report collation and information gathering, general administration, business analysis and any other duties as required by school management (e.g.; persistent absence monitoring)
• Ensure pupil attendance is monitored and high light to SLT any areas of concern
• Providing an accurate and confidential administrative service, including typing of correspondence, spreadsheets and presentations
• Dealing with incoming correspondence including calls, post and e-mails in a professional manner
• Assist with pupil first aid / welfare duties, looking after sick children, liaising with parents / staff etc. administering medication when necessary, in accordance with the school policy on administering medication
• Undertaking ad hoc projects
• Minute taking
• Ensure the office and entrance area is well presented, tidy and organised
• Process online payment system for parents to pay for trips/afterschool clubs etc.
• Possible full-time employment upon completion of the apprenticeship

About the Training

• Qualification:Level 3 Business Administration
• Delivery: All learning is online alongside placement at the school.
• Location:Birley Primary Academy,Hayfield Cres, Sheffield S12 3AB
  Duration: 18 months

About the Employer

At Birley Primary Academy, we combine high expectations, personalised support and a strong sense of community to help every child flourish and achieve their best.

Whether you are considering schools for the first time or exploring your options, our Open Days offer a relaxed opportunity to look around, ask questions and see first-hand how we support every child to achieve their full potential.