Business Administration Apprenticeship

LMP Group; Sheffield; On-site; GBP 12,000 - 13,000; Full time

Job summary

Birley Primary Academy offers a Level 3 Business Administration Apprenticeship. The role is based at Birley Primary Academy, Sheffield, supporting the school office to run efficiently and provide a friendly, professional service to the community, colleagues and governors.

You will be the first point of contact for visitors, handling general admin tasks, email management and duties across attendance, payments, and compliance with Keeping Children Safe in Education guidelines.

Responsibilities

• Ensuring that all visitors are welcomed in a polite and professional manner, maintaining full compliance with the Visitors/Contractors On-Site Checks.
• General administration duties, such as preparing letters, texts and handouts.
• Keep Children Safe in Education guidance underpins all interaction with visitors, contractors and agency staff on site.
• Email management and responding where appropriate.
• Process the school dinner systems in place within the academy.
• Carry out first day absence calling and report unexplained absences to SLT.
• On occasion accompany another with home visits.
• Process holiday absence requests.
• Report collation and information gathering, general administration, business analysis and any other duties as required by school management.
• Ensure pupil attendance is monitored and highlight areas of concern to SLT.
• Provide accurate confidential administrative support, including typing letters, spreadsheets and presentations.
• Deal with incoming correspondence including calls, post and emails professionally.
• Assist with pupil first aid/welfare duties, liaising with parents/staff, administering medication when necessary per policy.
• Undertake ad hoc projects.
• Minute taking.
• Ensure the office/entrance area is well presented, tidy and organised.
• Process online payment system for parents to pay for trips/after-school clubs.

Job description

Level 3 Business Administration Apprenticeship - Birley Primary Academy

Job purpose:

To work as part of a team ensuring the school office runs efficiently, whilst maintaining a friendly and professional service to the community, colleagues and governors.

To role model high standards, as the first point of contact for most visitors and enquiries to the school.

Key Apprenticeship Details

• Hours: Monday-Thursday 8.30am-4.30pm (30 mins break-time tbc) Friday 8.30am-4.00pm (30mins-time tbc)
• 37 hours per week -Term time only (39 weeks)
  
• Wage: £8 per hour, Pay is pro-rata
• Location: Birley Primary Academy, Hayfield Cres, Sheffield S12 3AB
• Duration: 18 months

Duties and Responsibilities:

• Ensuring that all visitors are welcomed in a polite and professional manner, maintaining full compliance with the Visitors/Contractors On-Site Checks.
• General administration duties, such as preparing letters, texts and handouts.
• Ensure that Keeping Children Safe in Education statutory guidance underpins all interaction with visitors, contractors and agency staff on site.
• E-mail management and responding where appropriate.
• To process the school dinner systems in place within the academy.
• Carry out first day absence calling and report to SLT unexplained absences.
• On occasion may be required to accompany another with home visits.
• Process holiday absence requests
• Report collation and information gathering, general administration, business analysis and any other duties as required by school management (e.g.; persistent absence monitoring)
• Ensure pupil attendance is monitored and high light to SLT any areas of concern.
• Providing an accurate and confidential administrative service, including typing of correspondence, spreadsheets and presentations.
• Dealing with incoming correspondence including calls, post and e-mails in a professional manner.
• Assist with pupil first aid / welfare duties, looking after sick children, liaising with parents / staff etc. administering medication when necessary, in accordance with the school policy on administering medication.
• Undertaking ad hoc projects.
• Minute taking.
• Ensure the office and entrance area is well presented, tidy and organised.
• Process online payment system for parents to pay for trips/afterschool clubs etc.

Influencing and Managing Relationships:

• Headteacher
• L.E.A.D. Central Support
• External agencies
• Parents and carers
• Governors
• Senior Leadership Team
• Staff

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