Legal Practice Assistant

Equals One Ltd; Knapton; On-site; GBP 28,000; Full time

Job summary

A specialist employment law practice near York seeks a full-time Legal Practice Assistant to provide essential administrative support. Responsibilities include assisting legal partners, managing client documentation, and contributing to marketing initiatives. The ideal candidate will possess strong communication skills, proficiency in Microsoft Office, and a detail-oriented mindset. Experience in a legal environment is desirable. This role offers a competitive salary of £28,000.00 plus benefits, and candidates must reside within a commutable distance to York.

Benefits

Competitive salary

Benefits package

Qualifications

• Excellent communication skills both verbally and in writing.
• Good working knowledge of Microsoft Office Suite.
• Ability to work accurately and use own initiative.
• Willingness to undertake relevant training.

Responsibilities

• Support Partners and Fee Earners with administrative tasks.
• Manage legal documentation and client administration.
• Assist with marketing materials and event preparations.

Skills

Communication skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Ability to work independently

Attention to detail

Tools

MS Forms

Canva

Mailchimp

WordPress

Leap case management system

Job description

Legal Practice Assistant

Hours: 37.5 hours per week, Monday to Friday.

Location: Upper Poppleton, York. This is a full-time office-based role. Must live within a commutable distance to York YO26.

Salary: £28,000.00 per annum + benefits

We are a specialist employment law practice based just outside York, named Niche Law Firm of the Year at the 2024 Yorkshire Legal Awards and Featured in the Times Best Law Firms List 2025, the firm was established by Tiggy Clifford and Emma Whiting in 2016. Now a 15‑strong team, we offer HR legal advice to employers and senior executives, advise on settlement agreements and business immigration and provide employment law training.

We are seeking a full‑time Legal Practice Assistant to join our busy team and provide essential administrative support. This role is integral to ensuring smooth operations and delivering excellent client service.

Core responsibilities

• Providing support to Partners, Fee Earners, and the Practice Manager across a wide range of business and legal administrative activities. This includes assistance with client matters as well as practice‑related tasks to ensure the smooth running of the office.

Administration

• Administration on legal matters: scanning, reviewing and collating documents, preparing bundles of documents.
• Answer and direct phone calls professionally and efficiently.
• New client / matter administration: compliance checks, engagement letters, preparing advice notes, file closure paperwork and archiving, general file administration.
• Assist with the preparation of bills.
• General office administration and assistance.

Marketing & Events

• Create engaging content for social media, newsletters, and promotional materials.
• Prepare and send mailers to clients and subscribers.
• Assist with basic marketing tasks, including updating content and supporting promotional initiatives.
• Assistance with event preparation: PowerPoint presentations, printing handouts, name badges and other literature.

Skills / Knowledge

Essential

• Ability to communicate clearly and professionally, both verbally and in writing.
• Good working knowledge of Outlook, Word, Excel and PowerPoint.
• Capable of working effectively as part of a team and independently when needed.
• Ability to work with high standards of accuracy and use own initiative.
• Willingness to undertake all relevant training.

Desirable

• Working knowledge of MS Forms, Canva, Mailchimp and WordPress.
• Previous experience in a legal or professional services environment.
• Familiarity with case management systems – you will receive training on our case management system (Leap).

Interested?

Apply with your updated CV.

Equals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.